Company Description Technopoint Solutions Pvt. Ltd. is a Mumbai-based provider of IT Infrastructure, Cybersecurity, and Digital Transformation solutions, helping organizations build secure and scalable IT environments.

Since 2015, the company has served SMEs, large enterprises, and educational institutions with end-to-end technology services that improve security, productivity, and operational efficiency. Its expertise covers network and endpoint security, data protection, cloud solutions, identity and access management, backup and disaster recovery, virtualization, email security, data center solutions, and managed IT services. Technopoint collaborates with leading technology vendors to design and support customized solutions that align with customer business objectives.

The team is committed to making technology an enabler of growth through reliable, secure, and innovative solutions backed by expert consultation and responsive support.

Role Description The Purchase Executive (IT Field) is a full-time, on-site role based in Mumbai, responsible for managing end-to-end IT procurement activities. This position involves processing purchase requisitions, preparing and tracking purchase orders, coordinating with vendors and internal stakeholders, and ensuring timely delivery of IT hardware, software, and services.

The role includes negotiating prices and terms, comparing quotations, maintaining accurate purchase records, and supporting inventory and asset management.

The Purchase

Executive will work closely with the technical and finance teams to align purchases with project requirements, budgets, and company policies. The role also requires monitoring vendor performance, resolving delivery or billing issues, and contributing to process improvements in procurement operations.

Procurement & Sourcing

- Manage the end-to-end procurement process for materials, equipment, services, and operational requirements.
- Identify, evaluate, and develop reliable vendors and suppliers.
- Obtain quotations, compare prices,



and negotiate commercial terms to achieve cost savings.
- Ensure timely procurement of materials to avoid operational disruptions.

Vendor Management

- Maintain strong relationships with existing vendors and identify new sourcing opportunities.
- Evaluate vendor performance based on quality, cost, delivery, and service standards.
- Coordinate with suppliers for order execution, delivery schedules, and issue resolution.

Purchase Order Management

- Prepare and issue Purchase Orders (POs) as per approved requirements.
- Track purchase orders and ensure timely delivery of materials and services.
- Verify procurement documentation, quotations, invoices, and vendor records.

Inventory & Planning

- Monitor stock levels and coordinate with stores for replenishment planning.
- Maintain optimum inventory levels while minimizing excess stock.
- Coordinate with internal departments to forecast procurement requirements.

Cost Control & Negotiation

- Conduct market research and analyze price trends.
- Negotiate pricing, payment terms, and delivery schedules.
- Identify cost-saving opportunities through strategic sourcing and alternative suppliers.

Documentation & Compliance

- Maintain accurate procurement records, contracts, vendor agreements, and purchase documentation.
- Ensure compliance with company procurement policies and statutory requirements.
- Support internal and external audits by maintaining proper records.

Reporting

- Prepare periodic procurement reports, cost analysis reports, vendor performance reports, and purchase summaries.
- Present purchase-related MIS to management as required.

Required Skills & Competencies

- Solid knowledge of procurement and supply chain processes.
- Excellent negotiation and vendor management skills.
- Good understanding of inventory management and logistics coordination.
- Proficiency in MS Excel, Word, Outlook, and ERP systems.
- Strong analytical, communication, and organizational skills.
- Ability to manage multiple priorities and work under deadlines.
- Experience in vendor negotiations, sourcing, inventory control, and procurement documentation preferred.

📌 Purchase Executive (IT Field) (Mumbai)
🏢 Technopoint Solutions
📍 Mumbai