Company Description Gramophone is an agriculture-focused company dedicated to improving farming outcomes by providing timely information, technology, and quality inputs to farmers. It offers a one-stop solution for crop protection, crop nutrition, seeds, implements, and agri hardware, delivering genuine products directly to farmers’ doorsteps. By leveraging technology, Gramophone aims to reduce information gaps in the agriculture ecosystem and provide localized crop advisory, weather updates, and best-fit products.

The organization focuses on helping farmers enhance productivity and sustainably increase their agricultural income through accessible knowledge and reliable support.

Purchase Coordination Executive

Job Purpose To efficiently coordinate the purchase process from purchase requisition to material delivery, ensuring timely procurement, proper documentation, vendor coordination, and smooth communication between Purchase, Accounts, Stores, Operations, and other internal departments.

Key Responsibilities

- Coordinate and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs).
- Obtain quotations from approved/new vendors and prepare quotation comparisons.
- Coordinate with vendors regarding pricing, availability, delivery schedules, payment terms, and other commercial conditions.
- Prepare and process Purchase Orders as per approved requirements.
- Follow up with vendors to ensure timely delivery of materials/services.
- Maintain regular communication with vendors and internal departments regarding purchase status.
- Coordinate with the Stores/Warehouse team for material receipt and resolve delivery-related discrepancies.
- Verify purchase-related documents such as quotations, POs, invoices, delivery challans, and GRNs.
- Coordinate with the Accounts team for invoice verification and payment processing.
- Maintain and update purchase trackers, pending orders, vendor records, and procurement reports.




- Monitor pending/overdue purchase orders and escalate delays to the concerned authority.
- Assist in vendor onboarding, documentation, and vendor master data maintenance.
- Coordinate for replacement/return of defective, damaged, or incorrect materials.
- Ensure proper filing and maintenance of all purchase-related documents.
- Support the Purchase Manager/Head in preparing MIS reports and procurement analysis.
- Ensure compliance with company purchase policies, approval processes, and documentation requirements.

Key Performance Areas (KPIs / KRAs)

- Timely processing of Purchase Requisitions and Purchase Orders.
- Timely delivery of materials as per required schedule.
- Effective vendor follow-up and coordination.
- Accuracy of purchase documentation and records.
- Reduction in pending/overdue purchase orders.
- Timely resolution of material and invoice discrepancies.
- Maintenance of accurate purchase MIS and trackers.
- Compliance with procurement procedures and approval processes.

Required Qualification

- Graduate in B.Com / MBA or equivalent.
- Additional qualification in Supply Chain / Procurement will be an advantage.

Experience

- 2–3 years of experience in Purchase Coordination, Procurement, Purchase Operations, or a similar role.
- Experience in ERP-based purchasing and vendor coordination preferred.

Required Skills

- Good vendor coordination and negotiation skills.
- Strong follow-up and communication skills.
- Positive knowledge of MS Excel / Google Sheets.
- Working knowledge of ERP systems.
- Ability to track multiple purchase orders simultaneously.
- Problem-solving and coordination abilities.
- Ability to work effectively with cross-functional teams.

Reporting: Accounts Manager / Finance Head Job Location: Indore, Madhya Pradesh

Preferred Candidate Profile The ideal candidate should be proactive, organized, detail-oriented, and capable of managing continuous vendor follow-ups while ensuring that purchase requirements are fulfilled within the required time, quantity, quality, and commercial terms.

📌 Purchase Coordination Executive (Indore)
🏢 Gramophone
📍 Indore