Position: Purchase Executive

Location: Khar, Mumbai

Work days: Monday to Friday

Key Responsibilities

- Sourcing: Find and evaluate new suppliers and vendors.
- Negotiation: Get the best prices, discounts, and delivery terms.
- Purchase Orders: Create and manage purchase orders (POs).
- Delivery Tracking: Ensure items arrive on time and match the quality standards.

Job Responsibilities:

- To support the Purchase Head in managing the day-to-day purchases and ensure timely procurement of materials, supplies, services and equipment required across Aseema Centres, within approved budgets and procedures.
- To obtain and compile quotations, comparative statements and other relevant documents for purchases, particularly for items requiring multiple quotations, and assist the Head in evaluating vendors based on price, quality and service.
- To assist in preparing Purchase Orders, contracts, Annual Rate Contracts (ARCs) and Annual Maintenance Contracts (AMCs) as instructed by the Head, ensuring that all relevant terms and specifications are accurately recorded.
- To coordinate with vendors and school/office administrators to ensure timely delivery of materials as per the Purchase Order, and follow up on pending, delayed, short or incorrect supplies.
- To maintain updated records of vendors, quotations, POs, contracts, deliveries and other purchase-related documentation, ensuring that records are complete, accurate and readily available for reference and audit.




- To coordinate with the Accounts Department and concerned school/office staff for verification and submission of bills, Payment Request Forms (PRFs) and supporting documents, and follow up on pending payments and documentation.
- To assist in monitoring purchase expenditure against approved budgets and cost heads, and promptly bring any discrepancies, excess expenditure or delays to the attention of the Purchase Head.
- To coordinate and follow up on repair, maintenance and other administrative requirements at Aseema schools, offices and centres, including coordination with contractors and vendors and ensuring completion of work as approved.
- To support compliance with Aseema’s purchase procedures, SOPs and documentation requirements, and assist the Head in ensuring that procurement processes are followed consistently by all concerned.
- To prepare purchase-related reports and provide administrative and operational support to the Head, including any other purchase, finance or administration-related duties and special projects assigned from time to time.

Required Skills

- Experience of minimum 2-3 years in procurement and vendor management
- Solid communication and negotiation skills.
- Hands on experience in MS Office.
- Strong attention to detail for tracking orders and invoices

Salary will be based on merit and experience. Interested candidates may please send their updated resume mentioning the position applied for on mamta(attherate)aseema.org.

Benefits

- Food provided
- Health insurance
- Paid time off
- Provident Fund

Work Location: In person

📌 Purchase Executive (Mumbai)
🏢 Aseema Charitable Trust
📍 Mumbai