Vendor Management & Procurement Associate

? Location: Okhla Phase 1, Delhi (Work from Office)

? Industry Preference: Advertising / Media / Production / Event / Creative Agency

About the Role

We are looking for a Vendor Management & Procurement Associate with 2–3 years of experience in an agency environment . The role involves managing vendors, freelancers, and production partners, handling procurement requirements, negotiating costs, and ensuring smooth execution of project-based deliverables.

This is a fast-paced agency-style role requiring robust coordination, negotiation, and execution skills across multiple vendors and timelines.

Key Responsibilities

Vendor Management

- Identify, onboard, and manage vendors, freelancers, and production/service partners
- Coordinate end-to-end with vendors for project requirements and deliveries
- Maintain strong and professional vendor relationships
- Ensure timely execution of all vendor deliverables

Procurement & Cost Management

- Source vendors and obtain competitive quotations
- Negotiate pricing, timelines, and deliverables
- Maintain vendor rate cards and cost comparison sheets




- Support cost optimization across projects

Project Coordination

- Assign and track vendor tasks based on project requirements
- Ensure vendors meet deadlines and quality expectations
- Coordinate with internal teams for smooth execution of deliverables

Vendor Database & Reporting

- Maintain updated vendor database (pricing, categories, performance)
- Track vendor performance and delivery history
- Maintain documentation, agreements, and procurement records
- Share updates and escalate delays when required

Requirements

- 2–3 years of experience in Vendor Management / Procurement / Production Coordination / Operations
- Prior experience in an advertising agency, media agency, production house, or event company is mandatory or strongly preferred
- Strong understanding of vendor ecosystem (production, freelancers, shoots, fabrication, printing, etc.)
- Excellent negotiation and communication skills
- Ability to manage multiple vendors and deadlines simultaneously
- Proficiency in MS Excel / Google Sheets

📌 Procurement Specialist (Delhi)
🏢 Story Digital
📍 Delhi