Office & Operations Assistant

About the Role

We are looking for a reliable and organised Office & Operations Assistant to support the day-to-day administrative and operational activities of our business.

This is a field-oriented role, and the position will involve travel approximately 40% of the working time for activities such as customer/vendor visits, document collection, logistics coordination, bank/office work and other business requirements. All approved business travel expenses will be reimbursed by the company as per company policy.

Key Responsibilities

Office Administration

- Handle day-to-day office administration and ensure smooth functioning of the office.
- Maintain physical and digital files, records and documents.
- Manage stationery, office supplies and other administrative requirements.
- Handle courier, dispatch and incoming/outgoing documents.
- Maintain basic registers and records as required.

Documentation & Data Entry

- Prepare and maintain purchase orders, sales orders, invoices, delivery documents and other business records.
- Enter and update data in Excel/ERP/accounting systems.
- Maintain customer and supplier records.
- Ensure documents are properly filed and easily retrievable.
- Assist in preparing daily/weekly reports and MIS.

Operations & Logistics Support

- Coordinate with customers, suppliers, transporters and warehouse personnel for routine requirements.
- Follow up on vehicle placement, dispatches and deliveries.
- Collect and maintain transport documents such as LR, e-way bills, delivery challans and PODs.
- Track pending deliveries and follow up for delivery confirmations.
- Visit customers, suppliers, transporters, banks,



warehouses and other locations as required.
- Escalate delays, discrepancies or documentation issues to the concerned person.

Field Work & Travel

- Travel approximately 40% of the time based on business requirements.
- Handle local visits for document collection, customer/vendor coordination, banking, logistics and other operational activities.
- Travel outside Guntur when required for business purposes.
- Maintain records of travel-related expenses and submit supporting bills/documents.
- Business travel expenses will be reimbursed by the company in accordance with company policy.

Accounts & Commercial Support

- Assist the accounts team with invoice documentation and routine data entry.
- Collect and organise purchase/sales invoices and supporting documents.
- Assist with payment follow-ups and maintaining payment-related records.
- Coordinate for basic GST, e-invoice and e-way bill documentation as instructed by the accounts team.

Communication & Coordination

- Handle routine communication over WhatsApp, email and phone.
- Coordinate internally between sales, accounts and operations teams.
- Follow up with customers and vendors for documents, confirmations and other routine requirements.

Candidate Requirements




- Graduate preferred; candidates with relevant diploma/12th qualification may also be considered.
- 0–2 years of experience in office administration, trading, logistics, accounts support or a similar role.
- Basic knowledge of MS Excel, Word and email.
- Positive communication skills.
- Hindi would be an added advantage.
- Must be comfortable with regular travel and field work.
- Should have a valid driving licence and be comfortable travelling locally, preferably on a two-wheeler.
- Should be organised, responsible and comfortable with follow-ups.
- Ability to maintain accurate records and handle multiple routine tasks.
- Should be willing to learn business processes and take ownership of assigned work.

Ideal Candidate We are looking for someone who is:
- Organised and detail-oriented
- Good at follow-ups
- Comfortable with both office and field work
- Comfortable working with numbers and documents
- Proactive rather than waiting for instructions for every task
- Reliable with confidential business information
- Comfortable working in a fast-paced trading environment

Compensation Salary: ₹15,000 – ₹22,000 per month, depending on experience and capability.

Business travel: Approved travel expenses will be reimbursed separately as per company policy.

Growth Opportunity The candidate will have the opportunity to grow into an Operations / Commercial Executive role with greater responsibility for customer coordination, logistics, documentation and business operations as the company expands.

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Paid time off

Work Location: In person

📌 Office Assistant (Chennai)
🏢 Atelier Tara Private
📍 Chennai