Job Summary

We are looking for an organized and responsible Admin Executive Cum Accounts Support to manage day-to-day administrative activities and provide basic support to the Accounts Department. The primary responsibility will be to ensure smooth office operations, documentation, coordination, vendor management, and general administrative support.

Key ResponsibilitiesAdministration – Primary Responsibility

- Manage day-to-day office administration and facility-related activities.
- Coordinate with housekeeping, security, maintenance, courier, transport, and other service providers.
- Manage office stationery, pantry supplies, housekeeping materials, and other administrative requirements.
- Maintain administrative records, files, registers, agreements, licenses, and important documents.
- Coordinate with vendors and service providers for quotations, AMC, repairs, maintenance, and routine requirements.
- Monitor office infrastructure, equipment, utilities, and maintenance requirements.
- Coordinate with internal departments for their administrative requirements.
- Manage incoming and outgoing correspondence, courier, and official documents.
- Assist in organizing meetings, events, employee activities, and official visits.
- Coordinate travel, accommodation, transportation, and other arrangements for employees and management when required.
- Maintain attendance, leave, and other basic employee-related administrative records.
- Assist HR/management with joining formalities, employee documentation, and general office coordination.
- Ensure timely renewal and maintenance of licenses, contracts, AMC, insurance, registrations, and other administrative documents.
- Maintain proper documentation for audits and inspections.
- Coordinate with external agencies, consultants, suppliers, and government/local authorities as required.
- Ensure the office is maintained in a clean, organized, and qualified manner.
- Handle general administrative correspondence and email communication.




- Maintain confidentiality of company and employee information.
- Perform other administrative duties assigned by management.

Accounts Support – Secondary Responsibility
- Enter basic purchase, expense, and payment-related transactions in Tally/ERP.
- Collect and organize invoices, bills, receipts, and supporting documents.
- Verify basic invoice details and forward documents to the Accounts team for processing.
- Maintain petty cash records and supporting vouchers.
- Assist in preparing vendor payment documents.
- Coordinate with vendors regarding invoices and payment-related queries.
- Assist the Accounts team with basic documentation, filing, and reconciliation activities.
- Support GST/TDS documentation by providing required invoices and records to the Accounts team/consultant.

Pharma Industry – Additional Administrative Responsibilities
- Maintain administrative documentation required for pharmaceutical operations and inspections.
- Coordinate renewal and maintenance of relevant licenses, registrations, AMC, and statutory documents.
- Maintain records and files required for internal, customer, and regulatory audits.
- Coordinate with QA, Purchase, Stores, HR, Production, and other departments for administrative requirements.
- Ensure administrative documentation is maintained as per company SOPs and document-control practices.

Required Qualifications
- Graduate in B.Com, BBA, BA, or any relevant discipline.
- 0-1 years of experience in administration, preferably in a pharmaceutical/manufacturing company.
- Basic knowledge of accounting and Tally/ERP.
- Good knowledge of MS Office, Excel, email, and documentation.
- Good communication and vendor coordination skills.
- Well-organized, responsible, and capable of handling multiple tasks independently.

Interested candidates can apply to E-mail id: [email protected] or whatsapp to (phone hidden) Pay: ₹270,000.00 - ₹300,000.00 per year

Benefits

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Admin and Accounts Assistant (Rajajinagar)
🏢 MEDITEKINDIA
📍 Rajajinagar