Executive Assistant to Managing Director

Location: Sadashiv Peth, Pune, Maharashtra

Experience: 3-5 Years

Salary: 15,000 -35,000 per month

Employment Type: Full time

About the Role

We are looking for a highly organized, proactive and responsible Executive Assistant to the Managing Director who can effectively manage follow-ups, coordination and day-to-day executive support.

The ideal candidate should be excellent at following up, tracking multiple tasks, coordinating with different people and ensuring that work gets completed on time.

Key Responsibilities

- Provide day-to-day executive and administrative support to the Managing Director.
- Maintain and track all tasks assigned by the MD and ensure timely completion.
- Conduct regular follow-ups with employees, departments, vendors, clients and other stakeholders.
- Coordinate with different teams and ensure pending activities are closed within timelines.
- Prepare daily/weekly task status and follow-up reports for the MD.
- Manage meetings, appointments, schedules, reminders and other calendar activities.
- Prepare and maintain documents, reports, presentations and correspondence.
- Handle emails, calls and other communication on behalf of the MD whenever required.
- Coordinate meetings and ensure that action points are followed up and completed.
- Maintain confidential information and documents with a high level of integrity.
- Assist with travel arrangements, logistics and other administrative requirements.
- Handle occasional personal tasks and requirements of the MD with professionalism and confidentiality.
- Proactively identify delays, pending activities and issues and bring them to the MD's attention.




- Perform online research and gather information whenever required.

Required Skills

Must-Have:

- Excellent follow-up and task-tracking skills.
- Strong coordination and interpersonal skills.
- Ability to get work done through different teams and individuals.
- Good organizational and time-management skills.
- Strong ownership and proactive approach.
- Good command of spoken and written English.
- Working knowledge of MS Excel and MS Word.

Good to Have:

- Experience as an EA/Secretary/Personal Assistant to an MD, Director, CEO or senior management.
- Experience in office administration/coordination.
- Shorthand/secretarial skills.
- Experience managing confidential information and senior-level communication.

Experience
- 3-5 years of relevant experience as an Executive Assistant, Executive Secretary, Personal Assistant, Secretary or Office Coordinator.
- Candidates with stable employment history and strong experience in coordination and follow-up will be preferred.

Ideal Candidate

We are looking for someone who is:

- Highly dependable and responsible.
- Excellent at following up and closing tasks.
- Proactive rather than waiting for instructions.
- Comfortable coordinating with people at different levels.
- Discreet and trustworthy with confidential information.
- Able to manage multiple priorities simultaneously.
- Flexible and willing to take ownership of both professional and occasional personal requirements of the MD.

Key Success Factors

Follow-up Skills | Ownership | Integrity | Coordination | Communication | Task Management

Important: Strong follow-up and the ability to get work completed are the most important requirements for this position. Other technical skills can be developed with training.

whatsapp cv- (phone hidden)

📌 Executive Assistant (Pune)
🏢 ZODIAC HR CONSULTANTS
📍 Pune