Job Title

Export Documentation Executive

Department

Exports / Logistics / Commercial
Qualification:

Any Degree and MBA

Experience

2–5 years in Export Documentation, preferably in a manufacturing, trading, agri-commodity, food, cotton, rice, or similar industry.

Job Location

Palavalasa, Anandapuram

Job Purpose

To manage and coordinate all export-related documentation, shipping formalities, logistics coordination, and compliance requirements to ensure smooth and timely execution of export shipments.

Key Responsibilities1. Export Documentation

- Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills, Purchase Orders, and Export Documents.
- Prepare and coordinate Certificate of Origin, Phytosanitary Certificate, Fumigation Certificate, Insurance Documents, and other required certificates.
- Coordinate preparation and submission of Bill of Lading / Airway Bill and related shipping documents.
- Prepare documents required for Letter of Credit (LC), DP, DA, Advance Payment, and other payment terms.
- Ensure all documents are accurate and submitted within the required timelines.

2. Shipping & Logistics Coordination

- Coordinate with CHA, freight forwarders, shipping lines, transporters, ports, and customs authorities.
- Track export containers from factory/warehouse to port and shipment.
- Coordinate container booking, stuffing, documentation, and shipment schedules.
- Monitor vessel schedules and ensure timely shipment execution.
- Follow up for shipping documents and amendments whenever required.

3. Customs & Compliance

- Coordinate with CHA for Shipping Bill filing and customs clearance.
- Ensure compliance with applicable export procedures and documentation requirements.
- Verify HS Codes, product descriptions, quantities, weights, values, and other shipment details.
- Maintain proper records of export documentation for audit and statutory purposes.





4. Banking & Export Realisation

- Coordinate with the Accounts/Finance team for submission of export documents to the bank.
- Follow up on export payment realisation and required banking documentation.
- Assist in maintaining records related to e-BRC, shipping bills, export proceeds, and bank submissions.
- Coordinate with banks for discrepancies or document-related issues.

5. Internal Coordination

- Coordinate with Sales, Purchase, Production, Stores, Accounts, Logistics, and Management regarding export orders.
- Ensure shipment details are communicated to all concerned departments.
- Maintain an export shipment tracker with order, container, vessel, document, and payment status.

Key Skills Required

- Strong knowledge of Export Documentation and Shipping Procedures.
- Knowledge of Customs, CHA, Freight Forwarding and Shipping processes.
- Good understanding of Incoterms – FOB, CIF, CFR, EXW, etc.
- Basic knowledge of LC, DP, DA and export payment procedures.
- Positive knowledge of MS Excel, Word and email communication.
- Strong documentation and follow-up skills.
- Good communication and coordination skills.
- Ability to work under shipment deadlines.
- Attention to detail and accuracy.

Preferred Candidate

Candidates with experience in agricultural commodities, cotton, cottonseed, rice, rice bran, food products, feed products, or manufacturing exports will be preferred.

Key Performance Indicators (KPIs)

- Accuracy of export documentation.
- Timely submission of shipping/export documents.
- Timely shipment execution.
- Reduction of documentation errors and discrepancies.
- Proper coordination with CHA, freight forwarders, shipping lines and banks.
- Timely follow-up on export payment realisation.
- Proper maintenance of export records and reports.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Export Documentation Executive (Visakhapatnam)
🏢 NAGA HANUMAN CORPORATE OFFICE
📍 Visakhapatnam