- Front Office & Visitor Management

Manage front-desk operations, including visitor handling, calls, emails, appointments, courier/document movement, access control, records, and general enquiries, while ensuring a professional, welcoming, confidential, and efficient experience for all visitors and stakeholders.

- Office Administration & Workplace Management

Oversee daily office administration, facilities, housekeeping, security, maintenance, transport, pantry, vendors, assets, inventory, and supplies, ensuring workplace cleanliness, safety, smooth operations, timely replenishment, and resolution of operational issues.

- Vendor & Facility Coordination

Coordinate vendors and service providers, including quotations, approvals, contracts, invoices, deliveries, service schedules, expenses, and performance, ensuring quality, cost efficiency, and agreed service standards.

- Executive / Leadership Support

Provide administrative support to senior management, including calendar and meeting management, travel coordination, preparation of documents and presentations, confidential correspondence, follow-ups, and coordination with internal and external stakeholders to ensure timely completion of priorities.

- Meeting & Action-Item Management

Coordinate leadership, client, and management meetings, including meeting preparation, MoM, presentations, and documents; maintain action trackers, follow up on pending tasks, and provide management updates to ensure timely closure of commitments and deadlines.

- Communication & Coordination

Act as a communication and coordination point for management,



employees, vendors, clients, and stakeholders; manage professional correspondence, obtain departmental updates, and handle sensitive communications with confidentiality and professionalism.

- Documentation

Maintain administrative records, contracts, invoices, purchase and facility documents.

- Event & Corporate Meeting Support

Coordinate internal events, leadership meetings, client visits, and corporate functions, managing logistics, vendors, stakeholders, and senior management support to ensure smooth execution.

- Travel & Logistics Coordination

Coordinate domestic and international travel arrangements, including bookings, accommodation, transportation, itineraries, documentation, and last-minute changes, ensuring smooth and timely travel support for executives and employees.

- Confidentiality & Executive Discretion

Handle confidential business, employee, financial, and leadership information with discretion, ensuring sensitive documents and communications are shared only with authorized stakeholders.

Must have skills

- Knowledge of ERP systems for inventory and stock management.
- Proficiency in MS Office (Excel, Word, Outlook).
- Good typing and data entry skills.
- Basic knowledge of office administration processes.
- Positive and professional approach.
- 6-8 years of experience in front office, administration, office management and Executive & leadership role.

Valuable to have skills

- Good Communication skills
- Strong verbal and written communication
- Excellent customer service and interpersonal skills

📌 Front Office Executive/ EA (Ahmedabad)
🏢 D Kumar Group
📍 Ahmedabad