Working experience: No Experience

Remote: Hybrid

WE'RE HIRING | Administration & Operations ExecutivePune, Maharashtra | HybridFull-Time | 1–3 Years ExperienceHelp Your Heroes, the public-facing brand of Hearts for Heroes Foundation, is looking for an organised, dependable and detail-oriented Administration & Operations Executive to join our growing team in Pune.This is a hands-on role with real ownership. You'll work closely with the Operations function and leadership team to build and manage the systems that keep the organisation running smoothly.What You'll Be Responsible ForOffice Administration & Coordination- Manage day-to-day Pune office operations, facilities, supplies and access- Coordinate meetings, calendars, agendas, notes and action-item follow-ups- Provide administrative support to the Operations Manager and leadershipVendor Management & Procurement- Identify and coordinate with vendors and service providers- Obtain quotations, track purchases and verify invoices- Maintain vendor, contract and renewal recordsTravel & Logistics- Coordinate domestic travel, accommodation and local transport- Prepare itineraries and ensure approvals before bookings- Support logistics for outreach camps, welfare events, donor visits and offsitesRecords & Documentation- Maintain organisational records and document management through SharePoint- Ensure agreements, policies and key correspondence are properly filed- Maintain asset registers, trackers and operational reports- Handle confidential personnel, donor and financial information with discretionHR Operations- Coordinate recruitment and interview scheduling- Prepare offer letters,



employment/consultancy agreements and internship documentation from approved templates- Support onboarding, documentation, system access and equipment allocation- Maintain employee, intern, attendance and leave records- Coordinate exit formalities, asset recovery and access closure- Support internship and volunteer certificate processesCross-Functional Support- Coordinate with Finance on invoices and payment documentation- Support Programmes and Fundraising teams with administrative requirements- Liaise with external consultants, advisors and service providers- Identify recurring administrative gaps and suggest practical process improvementsWhat We're Looking ForEssential:Bachelor's degree in Commerce, Business Administration, Human Resources or a related field1–3 years of experience in administration, office management, HR operations or a similar coordination roleStrong written and spoken EnglishGood working knowledge of MS Word, Excel, Outlook, Teams and SharePoint or equivalent toolsStrong organisational and follow-up skillsAbility to manage multiple tasks and deadlines independentlyHigh level of accuracy, discretion and attention to detailBased in Pune or willing to relocatePreferred:- Experience in a not-for-profit, Section 8 company, trust or society- Exposure to HR documentation and e-signature platforms- Familiarity with vendor management,



procurement or basic bookkeeping- Working knowledge of Marathi or Hindi in addition to English- Interest in the armed forces community and veteran welfareWhat You'll GainOwnership of the administrative and HR backbone of a growing organisationDirect exposure to leadership, governance and organisational decision-makingOpportunity to build systems and processes from the ground upMeaningful work supporting serving and retired personnel of the Indian Armed Forces and their familiesRole DetailsPosition: Administration & Operations ExecutiveOrganisation: Hearts for Heroes FoundationBrand: Help Your HeroesLocation: Pune, MaharashtraWork Mode: Hybrid, with regular office presenceEmployment Type: Full-TimeExperience: 1–3 YearsReports To: Manager, OperationsCompensation: Commensurate with experienceHow to ApplyInterested candidates can send their current CV along with a short covering note explaining their interest in the role to:[[email protected]]Subject: Application: Administration and Operations ExecutiveApplications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.Please note: Hearts for Heroes Foundation does not charge any fee at any stage of the recruitment process and does not authorise any agent, consultant or individual to collect money from candidates.Know someone who could be a great fit? Tag them or share this opportunity!#Hiring #AdministrationJobs #OperationsJobs #OperationsExecutive #AdminJobs #PuneJobs #PuneHiring #HRJobs #OfficeAdministration #Operations #NonProfitJobs #NGOJobs #Section8 #SocialSector #VeteranWelfare #HelpYourHeroes #HeartsForHeroesFoundation

📌 Admin and operations Executive (Sangli)
🏢 HELP YOUR HEROES
📍 Sangli