Job Description

Job Title: Accounts Payable Associate

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Experience: Fresher / 0-1 year

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Education: B.Com or M.Com

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Employment Type: Full-time

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Process: US Accounts Payable / P2P

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Work Schedule: US Shifts(6PM-3AM)

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Role Purpose

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We are seeking motivated and detail-oriented B.Com / M.Com graduates to join the US Accounts Payable team. This role provides hands-on exposure to invoice processing, vendor support, reconciliations, payment activities, reporting, and financial controls. The selected candidate will receive process training and work under the guidance of experienced team members.

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Eligibility Criteria

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- B.Com or M.Com graduate from a recognized university.
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- Sound understanding of basic accounting concepts, including debit and credit, journal entries, ledgers, accruals.
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- Basic knowledge of Accounts Payable and the Procure-to-Pay (P2P) cycle is preferred; formal work experience is not mandatory.
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- Comfortable using Microsoft Excel and learning ERP or finance applications.
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- Good verbal and written English communication skills.
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Willingness to work in shifts aligned with business and client requirements (Night shift).

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Key Responsibilities

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Invoice Processing

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- Assist in processing PO and non-PO invoices in accordance with documented procedures and approval requirements.
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- Validate invoice details such as vendor name, invoice number, date, amount, tax, payment terms, and account coding.
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- Support 2-way and 3-way matching of invoices against purchase orders and goods receipts.
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- Identify missing information,



duplicate invoices, or basic mismatches and escalate exceptions to the appropriate team member.
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- Maintain accurate records and supporting documentation for processed transactions.
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Payment and Vendor Support

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- Assist with payment preparation and review activities based on approved payment schedules.
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- Support checks for blocked, disputed, or overdue invoices and help track them to closure.
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- Assist with vendor creation or modification requests by validating required documents and approvals.
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- Respond to routine vendor queries regarding invoice or payment status using approved communication templates.
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- Coordinate with Procurement, Receiving, and internal business teams to resolve basic Accounts Payable issues.
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Reconciliation, Reporting, and Controls

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- Assist with vendor statement reconciliations and follow-up on open or unmatched items.
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- Support the preparation of daily, weekly, and monthly process reports.
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- Help monitor invoice volumes, pending approvals, exceptions, and ageing items.
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- Provide support during month-end activities, including open-invoice review, accrual support, and reconciliation tasks.
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- Follow established policies, internal controls, data-confidentiality requirements, and service-level timelines.
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Knowledge and Technical Skills

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- Basic understanding of Accounts Payable, invoice processing, purchase orders, vendor management, and payment cycles.
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- Working knowledge of Microsoft Excel, including basic formulas, sorting, filtering, and lookup functions; knowledge of PivotTables is an advantage.
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- Awareness of ERP systems such as Microsoft Dynamics 365, SAP, Oracle, Ariba, Concur, or similar applications is desirable but not mandatory.
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- Ability and willingness to learn finance systems, invoice-workflow tools, and client-specific processes.
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Core Competencies

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Attention to Detail: Checks information carefully and maintains accuracy.

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Learning Agility: Quickly understands new processes, systems, and feedback.

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Problem Solving: Investigates basic discrepancies and seeks timely guidance.

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Communication: Communicates clearly and professionally with stakeholders.

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Ownership: Takes responsibility for assigned tasks and follows through.

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Teamwork: Collaborates respectfully in a process-driven environment.

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What the Role Offers

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- Structured exposure to end-to-end US Accounts Payable and Procure-to-Pay processes.
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- On-the-job training on invoice processing, reconciliations, controls, reporting, and ERP workflows.
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- Opportunity to build a career in Finance & Accounting operations within a professional team setting.
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📌 Accounts Payable Associate (Noida)
🏢 BIG Language Solutions
📍 Noida