Role Purpose

The Assistant Manager ensures that the University's entire transport fleet is legally compliant, technically roadworthy, properly insured and operationally fit, with responsibility for statutory permits, registrations, fitness certifications, inspections, insurance, inter-state requirements and regulatory documentation. The role maintains a robust compliance management system so that no University vehicle operates with an expired permit, fitness certificate, insurance policy, pollution certificate or other mandatory statutory document, across a fleet of 90 buses and 25 cars.

Key Responsibilities

1. Statutory & Regulatory Compliance: Maintain complete and up-to-date statutory records for the entire fleet, track validity and renewal of registration, permits, fitness certificates, insurance, PUC and road tax, and maintain a vehicle-wise compliance calendar with advance expiry alerts.

2. Inter-State Bus Compliance: Ensure buses undertaking inter-state journeys hold appropriate permits and authorizations, maintain a state-wise compliance matrix, and liaise with State Transport Authorities/RTOs on permits, taxes and approvals.

3. Vehicle Fitness & Technical Inspections: Maintain a systematic schedule for fitness inspections and statutory testing,coordinate pre-inspection checks with the workshop team, and track rectification of deficiencies identified during inspections.

4. Insurance Management: Maintain a comprehensive insurance register, ensure timely policy renewals without lapse, and coordinate accident/damage claim documentation with insurers,



brokers and surveyors.

5. Vehicle Documentation & Records Management: Maintain a centralized, vehicle-wise documentation master file covering registration, permits, fitness, insurance, PUC, inspection and accident history, properly indexed for audits and reviews.

6. Compliance Monitoring, Reporting & Coordination: Operate a monthly compliance dashboard and exception reporting, escalate critical compliance risks to the General Manager, and coordinate with Transport Operations to ensure only compliant vehicles are deployed.

The Assistant Manager is expected to demonstrate:

● High attention to detail and solid documentation discipline

● Strong follow-up and coordination skills across teams and external authorities

● Integrity and a compliance-first orientation

● Ability to work effectively with government and regulatory authorities

● Sound planning, deadline management and problem-solving ability under operational pressure.

Eligibility Criteria

● Graduate in any discipline; preference for Transport Management, Automobile Engineering, Mechanical Engineering, Business Administration or a related field.

● Minimum 5–8 years of experience in fleet administration, transport compliance, vehicle documentation or a similar function, including statutory compliance for a large commercial/institutional fleet.

● Experience dealing with RTOs, transport authorities and insurance companies will be preferred.

Call at +91-XXXXXXXXXX

Work Location: In person

📌 Assistant Manager — Transport Compliance & Fleet Administration (India)
🏢 Chandigarh University
📍 India