Front Desk cum HR Executive

Department

Human Resources & Administration

Reporting To

HR Manager / Management

Job Type

Full-Time

Job Summary

We are looking for a well-organized, presentable, and people-oriented Front Desk cum HR Executive to manage front-office operations while supporting day-to-day HR and administrative activities. The candidate will be responsible for handling visitors, calls, correspondence, employee coordination, attendance, recruitment support, documentation, and general office administration.

Key Responsibilities:-

1. Front Desk & Reception

- Manage the reception area and ensure a professional and welcoming environment.
- Greet and assist clients, visitors, candidates, vendors, and employees.
- Handle incoming and outgoing calls and transfer calls to the concerned departments.
- Maintain the visitor register and coordinate visitor appointments.
- Receive and distribute courier, mail, and other official correspondence.
- Coordinate meetings and appointments for management and senior staff.
- Maintain records of visitors, couriers, and office communications.

2. HR Operations

- Maintain and update employee records and HR documentation.
- Assist in the recruitment process, including:
- Posting job vacancies.
- Screening CVs.
- Shortlisting candidates.
- Scheduling interviews.
- Coordinating with candidates and interview panels.
- Following up with selected candidates regarding joining.
- Prepare and maintain joining documentation and employee files.
- Assist with employee onboarding and induction.
- Maintain attendance, leave, and late-coming records.
- Assist in preparing salary-related information and HR reports.
- Coordinate with employees regarding HR policies, documents, and general queries.
- Prepare HR letters such as appointment letters, confirmation letters, experience letters, relieving letters, etc., as required.
- Maintain confidentiality of employee and company information.

3. Administration

- Maintain office records,



registers, and documentation.
- Coordinate with housekeeping, security, maintenance, and other support staff.
- Monitor office supplies and coordinate with vendors for routine requirements.
- Assist in organizing meetings, employee events, and company activities.
- Maintain proper filing of documents, both physical and digital.
- Support management with administrative and HR-related tasks whenever required.

4. Real Estate Office Coordination

- Welcome prospective clients and visitors to the office.
- Coordinate appointments between clients and sales/CRM teams.
- Direct visitors to the appropriate sales or management personnel.
- Maintain basic records of client visits and enquiries, where required.
- Coordinate with the sales team for meetings, site visits, and client appointments.
- Ensure smooth communication between the front office, HR, administration, and sales teams.

Required Skills

- Excellent verbal and written communication skills.
- Pleasant personality and skilled appearance.
- Good interpersonal and coordination skills.
- Strong organizational and multitasking abilities.
- Basic knowledge of HR processes and recruitment.
- Proficiency in MS Office, particularly Word and Excel.
- Ability to maintain confidential information.
- Good follow-up and record-keeping skills.
- Ability to work independently and as part of a team.

Educational Qualification

- Graduate in any discipline.
- Diploma/Certificate in HR or relevant field will be an added advantage.

Experience

- 1–3 years of experience in Front Office, HR, Administration, or a similar role.
- Experience in a real estate company will be preferred.

Key Competencies

- Qualified and courteous communication
- Customer/visitor handling
- Recruitment coordination
- Employee coordination
- Attendance & leave management
- Documentation and filing
- Time management
- Problem-solving
- Team coordination
- Confidentiality and professionalism

Pay: ₹25,053.46 - ₹30,078.70 per month

Work Location: In person

📌 Front Desk Executive cum HR (Manesar)
🏢 Ompee International School
📍 Manesar