Position: HR Executive – HR Operations & Onboarding
Department: Human Resources
Employment Type: Full time
Experience: 1–3 Years preferred
Qualification: Graduate / MBA or PGDM in HR preferred

Job Summary

We are looking for an organized and proactive HR Executive to manage day-to-day HR operations, with a primary focus on employee onboarding, induction, HR documentation, attendance management, employee records, and coordination with internal departments.

The ideal candidate should have hands-on experience in HR operations and be comfortable coordinating with new joiners, employees, banks, IT/Admin teams, and payroll teams to ensure smooth HR processes.

Key Responsibilities

Employee Onboarding & Induction

- Manage the complete onboarding process for new employees from selection to joining.
- Coordinate joining formalities and ensure all required employee documents are collected and verified.
- Conduct or coordinate employee induction and orientation programs.
- Ensure a smooth joining experience and provide new employees with relevant company policies and information.
- Coordinate with concerned departments for timely onboarding activities.

LOI, Letters & HR Documentation

- Prepare and share Letters of Intent (LOIs) with selected candidates.
- Draft and issue HR letters such as offer letters, appointment letters, confirmation letters, experience letters, relieving letters, salary-related letters, and other employee correspondence as required.
- Maintain standardized formats/templates for HR documentation.
- Ensure employee documents are complete, accurate, properly approved, and issued on time.

Employee File & Record Management

- Create and maintain physical and digital employee files.
- Maintain records of employee personal details, joining documents, employment letters, attendance, and other HR-related documentation.
- Regularly update employee databases and HR records.
- Maintain confidentiality and accuracy of employee information.




- Ensure proper filing and retrieval of employee documents whenever required.

Email ID & Workstation Coordination

- Coordinate with the IT/Admin team for creation and activation of official employee email IDs.
- Coordinate workstation/laptop/desktop allocation and other joining requirements.
- Ensure necessary infrastructure and access are ready before or on the employee's joining date.
- Follow up with relevant departments to resolve onboarding-related requirements.

HR Reports & MIS

- Prepare and maintain daily, weekly, and monthly HR reports.
- Maintain onboarding/joining trackers, employee master data, attendance records, and other HR MIS.
- Update management on employee joining status and pending HR activities.
- Ensure HR data is accurate and updated on a regular basis.

Bank & Salary Account Coordination

- Coordinate with banks for employee salary account opening.
- Collect and share required employee documentation with bank representatives.
- Coordinate between employees and bank representatives to ensure timely account activation.
- Maintain records of salary account details for payroll coordination.

Attendance & Payroll Support

- Maintain and prepare attendance records for support staff/employees.
- Track attendance, leaves, absences, and other required attendance information.
- Prepare and share finalized attendance inputs with the payroll/accounts team within defined timelines.
- Coordinate with employees and concerned departments to resolve attendance discrepancies before payroll processing.

Required Skills

- Employee Onboarding & Induction
- HR Operations
- HR Documentation
- Letter Drafting
- Employee File Management
- Attendance Management
- Payroll Coordination
- HR MIS & Reporting
- Employee Database Management
- MS Excel & MS Office
- Email and internal department coordination
- Good written and verbal communication skills
- Strong follow-up and organizational skills
- Ability to maintain confidential employee information

Interested candidates can share their resume at [email protected] or contact (phone hidden).

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR Executive (Noida)
🏢 lochan
📍 Noida