Job Description: responsible for planning, organizing, and executing events and activities within a school setting. This role requires a combination of creativity, organizational skills, and communication abilities to ensure that school events run smoothly and meet their intended goals.

*Job Description: School Event Coordinator*

*Key Responsibilities:*

1. *Event Planning & Management:*

- Develop and manage the school’s event calendar, including academic, cultural, sports, and social events.

- Coordinate the logistics of events, including selecting venues, arranging catering, booking entertainment, and managing transportation.

- Work with faculty, staff, students, and parents to organize and execute school events such as assemblies, graduation ceremonies, parent-teacher meetings, fundraisers, and special celebrations.

2. *Budget Management:*

- Prepare and manage budgets for various events, ensuring cost-effective use of resources.

- Negotiate contracts with vendors and service providers to stay within budget.

3. *Promotion & Communication:*

- Design promotional materials, including flyers, posters, and digital content, to advertise upcoming events.

- Communicate event details to students, parents, staff, and the broader school community through emails, newsletters, and social media.

- Ensure clear communication with all stakeholders regarding event logistics, schedules, and expectations.

4. *Team Coordination:*

- Lead and coordinate a team of volunteers, including students, parents, and staff, to assist with event preparations and execution.

- Delegate tasks effectively and ensure that all team members are aware of their responsibilities.

5. *In office Event Management:*

- Oversee the setup and breakdown of events, ensuring all elements are in place and functioning as planned.





- Troubleshoot any issues that arise during events and make necessary adjustments to ensure smooth operations.

- Ensure the safety and security of all participants during events.

6. *Evaluation & Reporting:*

- Collect feedback from participants and stakeholders after events to assess success and areas for improvement.

- Prepare detailed reports on the outcomes of events, including attendance, budget adherence, and overall impact.

7. *Compliance & Safety:*

- Ensure all events comply with school policies and relevant regulations, including health and safety standards.

- Obtain necessary permits and approvals for events as required.

*Qualifications:*

- Bachelor’s degree in Event Management, Education, Communications, or a related field.

- Proven experience in event planning and coordination, preferably in an educational setting.

- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.

- Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups of people.

- Creative problem-solving abilities and attention to detail.

- Proficiency in using event management software and tools, as well as standard office software (e.g., Microsoft Office, Google Workspace).

- Ability to work flexible hours, including evenings and weekends, as required by event schedules.

*Desired Attributes:*

- Passion for working in an educational environment and contributing to the school community.

- Ability to work under pressure and adapt to changing circumstances.

- Leadership qualities with a collaborative and inclusive approach.

- A proactive and positive attitude with a strong sense of responsibility.

Job Types: Full-time, Permanent

Pay: ₹35,337.72 - ₹45,307.19 per month

Benefits:

- Provident Fund

Experience:

- total work: 1 year (Preferred)

Work Location: In person

📌 Event Coordinator (India)
🏢 Suraj School,Sector 52
📍 India