Personal Assistant to Founder & Foundation Coordinator

Experience: 3–7 years
Employment Type: Full-Time
Location: Chennai

About the Role

We are looking for a highly organized, proactive, and trustworthy Personal Assistant to support the Founder with day-to-day scheduling, coordination, follow-ups, and Foundation-related activities.

The ideal candidate should be a strong communicator who can anticipate requirements, take ownership, coordinate independently, and ensure tasks are followed through to completion.

Key Responsibilities

Founder Support

- Manage the Founder’s calendar, meetings, appointments, travel, and daily schedule.
- Proactively remind the Founder about commitments, deadlines, and pending tasks.
- Coordinate with drivers, household staff, vendors, and other stakeholders.
- Plan the next day’s schedule and ensure smooth execution.
- Handle sensitive and confidential information with complete discretion.

Coordination & Follow-up

- Act as a central point of contact for the Founder’s professional and personal coordination.
- Track pending tasks, decisions, and follow-ups until closure.
- Coordinate with internal and external stakeholders and resolve routine issues independently.

Foundation Coordination

- Coordinate monthly Foundation activities, accounts, donations, fund transfers, and documentation.
- Liaise with accountants, lawyers, beneficiaries, schools, nursing homes,



and other Foundation partners.
- Maintain proper records of transactions and donor acknowledgements.
- Manage Foundation-related emails and correspondence.
- Coordinate Foundation social media and website updates.

Podcast Coordination

- Coordinate approximately 4 podcast guests per month.
- Manage guest communication, scheduling, production coordination, and follow-ups.
- Ensure alignment between guests, production teams, and internal teams.

Requirements

- 3–7 years of experience in Personal Assistance, Executive Assistance, Founder’s Office, Administration, or Operations.
- Excellent communication, organization, and follow-up skills.
- Robust attention to detail and ability to manage multiple priorities.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and take ownership.
- Experience with Google Workspace/MS Office and basic spreadsheet management.
- Previous experience supporting a Founder/CEO or handling Foundation/nonprofit activities is an advantage.

Key Expectation

Be proactive, not reactive. The right candidate should anticipate requirements, remind respectfully, coordinate with the right people, follow up consistently, and close the loop without repeated instructions.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Personal Assistant & Foundation Coordinator (Chennai)
🏢 Chennaijobs
📍 Chennai