The Executive Assistant / Personal Assistant will act as a key support function for the Director, helping manage schedules, meetings, communication, follow-ups, business information and special projects.

The ideal candidate should have a business mindset, valuable market research skills, strong communication, excellent follow-up ability and proficiency in Excel, PowerPoint and business documentation.

This role is suitable for someone who can go beyond routine administrative work and understand business requirements, conduct research, analyse information and present concise insights to management.

Key Responsibilities1. Executive & Management Support

- Manage the Director's calendar, meetings, appointments and daily schedule.
- Coordinate internal and external meetings with clients, vendors, business partners and stakeholders.
- Prepare meeting agendas, briefing notes, presentations and required documents.
- Attend important meetings when required and prepare Minutes of Meeting (MoM) and action points.
- Maintain a proper follow-up tracker for tasks assigned by the Director.
- Follow up with respective departments and individuals to ensure timely completion of management instructions.
- Maintain confidentiality of business, financial, employee, client and management information.
- Draft professional emails, messages, letters and other communications on behalf of management.
- Screen and coordinate calls, emails and important communications as required.

2. Business & Market Research

- Conduct market research related to E-Commerce, marketplaces, D2C, technology, competitors, products and emerging business opportunities.
- Track industry trends, competitor activities, pricing, product categories and marketplace developments.
- Research potential business opportunities, vendors, platforms, tools and service providers.
- Collect information from reliable online and offline sources and convert it into concise management summaries.
- Prepare competitor analysis and basic market comparison reports.




- Conduct research before important meetings and prepare relevant background information.
- Identify new business ideas, market opportunities and potential areas for expansion.
- Maintain a database of useful market intelligence and business research.

3. Business Analysis & MIS

- Prepare regular MIS reports, dashboards, trackers and presentations for management.
- Maintain Excel/Google Sheets for business data, projects, follow-ups and management requirements.
- Analyse basic business data and highlight important trends, gaps and observations.
- Prepare weekly/monthly business review reports as required.
- Track key projects, deadlines, deliverables and pending action items.
- Support management in preparing business review presentations and reports.
- Convert raw information into structured and easy-to-understand reports.

4. Cross-Functional Coordination

- Coordinate with HR, E-Commerce, Sales, Finance, Operations, Marketing, Warehouse and other teams.
- Ensure that management instructions are communicated properly to concerned teams.
- Follow up on pending tasks and escalate delays to management.
- Coordinate with external clients, vendors, consultants and service providers when required.
- Maintain proper records of important conversations, commitments and follow-ups.

5. Special Projects

- Assist the Director with new business initiatives and special projects.
- Conduct research and prepare reports for new projects, products, services or markets.
- Support business expansion and process improvement initiatives.
- Coordinate project activities across multiple departments.
- Track project timelines,



responsibilities and completion status.
- Assist in preparing business proposals, presentations, reports and documentation.
- Take ownership of assigned projects and ensure timely closure.

6. Personal Assistance

- Manage personal appointments, schedules and reminders of the Director when required.
- Coordinate travel, accommodation, transportation and travel itineraries.
- Maintain important personal and professional documents and records as instructed.
- Handle confidential personal and professional information with complete discretion.
- Assist with occasional personal coordination and administrative requirements.

7. Communication & Follow-Up

- Maintain professional communication with internal and external stakeholders.
- Ensure that important messages and instructions are communicated accurately.
- Follow up proactively rather than waiting for reminders.
- Maintain a daily/weekly priority list for management requirements.
- Keep the Director updated on important pending matters, deadlines and developments.

The candidate should be able to research → analyse → summarise → present actionable information rather than simply collecting data.

Required Skills

- Excellent verbal and written communication skills.
- Strong research and analytical skills.
- Good knowledge of MS Excel / Google Sheets.
- Good knowledge of PowerPoint / Google Slides.
- Strong documentation and reporting skills.
- Excellent calendar and time-management skills.
- Strong follow-up and coordination skills.
- Ability to handle multiple priorities simultaneously.
- Strong attention to detail.
- Professional email and business communication skills.
- Ability to maintain confidentiality.
- Proactive and self-driven approach.
- Ability to work with senior management.
- Good understanding of business and commercial concepts.
- Ability to learn E-Commerce and marketplace business processes quickly.

Pay: ₹20,000.77 - ₹35,012.82 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 zyorika international
📍 India