Job Summary

The Purchase Executive is responsible for end-to-end purchase order management, accurate and timely processing of GRN, invoice, stock transfer and expense entries, and debit/credit note documentation. The role also owns key reconciliation and reporting deliverables that ensure accuracy and transparency between purchase records, vendor accounts, and financial systems, while consistently pursuing self-development to stay current with best practices.

Key Responsibilities

Purchase Order Management

- Raise purchase orders and follow up so that 100% of POs are issued within 24 hours of requisition, with daily tracking of open POs.
- Ensure 100% accuracy of B2B purchase reconciliation on a monthly basis with zero unresolved differences.
- Process domestic and global POs within defined turnaround time (TAT) and SLA.
- Maintain 100% accuracy in PO documentation, including correct vendor details, quantity, rate and approvals.

GRN, Invoice, Stock Transfer & Expense Entries

- Match GRN entries with corresponding POs within 24 hours of receipt, ensuring full accuracy.
- Post stock transfer entries on the same day of transfer, with zero entries pending beyond 24 hours.
- Process payment vouchers and expense entries promptly following approval.
- Carry out stock valuation as and when required.

Debit Note & Credit Note Processing

- Raise debit and credit notes with correct values and complete supporting documentation.
- Process all DN/CN transactions promptly following approval.
- Ensure supporting documents are attached and filed for every DN/CN raised.

Reconciliation & Reporting

- Prepare and submit brand-wise outstanding summaries on a weekly basis, as required.
- Complete monthly PO reconciliation with full accuracy.
- Conduct weekly Vinculum vs FCA purchase reconciliation with at least 99% line-item match, escalating discrepancies within 48 hours of week-close.




- Resolve at least 90% of discrepancies across all reconciliations within 5–7 working days of identification, with zero repeat discrepancies.

Inventory & Brand Reconciliation

- Carry out inventory reconciliation in Vinculum and FCA (internal software systems), with inventory closing completed on a monthly basis.
- Perform inventory roll-forward and valuation on a monthly basis.
- Conduct brand-wise ledger reconciliation.

Key Skills & Competencies

- Robust attention to detail and accuracy in documentation and data entry.
- Working knowledge of purchase and inventory management processes.
- Proficiency in reconciliation and reporting across purchase and finance systems (e.g., Vinculum, FCA).
- Ability to manage multiple priorities and meet strict TATs and SLAs.
- Good communication and coordination skills for vendor and cross-functional follow-ups.
- Proficiency in MS Excel.

Qualifications

- Graduate in Commerce, Finance, or a related field.
- Prior experience in purchase, accounts payable, or procurement functions preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Flexible schedule
- Health insurance
- Provident Fund

Application Question(s):

- Do you have experience matching GRN (Goods Receipt Note) entries with purchase orders?
- Have you handled debit note/credit note processing with supporting documentation?
- Do you have experience with vendor/brand-wise reconciliation or ledger reconciliation?
- This role involves strict TATs and SLAs (e.g., POs issued within 24 hours, GRN matched within 24 hours). Are you comfortable working in a fast-paced, deadline-driven environment?
- How many years of experience do you hold accounts payables?
- How would you rate your proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas)?
- What is your current notice period?
- What is your current/last drawn salary (CTC)?
- What is your expected salary (CTC)?
- What is your Age?

Work Location: In person

📌 Accounts Payable Associate (Thane)
🏢 LSD Lifestyles Pvt.Ltd
📍 Thane