Job Description – Equipment & Vendor Coordination Executive

Experience: 1–3 Years
Industry Background: Gym / Fitness Equipment
Location: [Mention Location]
Department: Procurement / Operations / Equipment

Job Summary

We are looking for a proactive and detail-oriented Equipment & Vendor Coordination Executive with 1–3 years of experience, preferably from the gym/fitness equipment industry. The candidate will be responsible for quotation preparation, vendor coordination, negotiations, proposal preparation, equipment-related documentation, and MIS reporting.

Key Responsibilities

- Prepare and share quotations based on client requirements.
- Coordinate with vendors for equipment availability, pricing, delivery timelines, and other commercial requirements.
- Negotiate with vendors to obtain competitive pricing and favorable commercial terms.
- Prepare proposals for gym and fitness equipment based on project/client requirements.
- Coordinate with vendors throughout the procurement and delivery process.
- Maintain proper records of quotations, proposals, purchase details, vendor communication, and equipment information.
- Prepare and submit weekly and monthly MIS/reports related to equipment, vendors, quotations, and ongoing requirements.
- Coordinate with internal teams and vendors to ensure timely closure of requirements.
- Follow up with vendors regarding orders, deliveries,



pending requirements, and service-related matters.
- Prepare presentations and management updates using MS PowerPoint.
- Maintain and analyze data using MS Excel.
- Support the team in other equipment procurement and coordination activities as required.

Required Skills

- Strong verbal and written communication skills.
- Good quotation preparation and negotiation skills.
- Strong vendor coordination and follow-up skills.
- Good knowledge of gym/fitness equipment.
- Valuable working knowledge of MS Excel.
- Good knowledge of MS PowerPoint (PPT).
- Strong attention to detail and documentation skills.
- Ability to coordinate with multiple vendors and internal stakeholders.
- Good organizational and time-management skills.
- Ability to work independently and meet deadlines.

Qualification & Experience

- Graduate in any discipline; preference may be given to candidates with relevant technical/procurement qualifications.
- 1–3 years of relevant experience in equipment procurement, vendor coordination, sales support, or a similar role.
- Candidates with experience in the gym, fitness, sports, or fitness equipment industry will be preferred.

Interested candidates send CV to [email protected]

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Equipment & Vendor Coordination Executive (India)
🏢 Medifit consultants
📍 India