Key Responsibilities

1. Invoice & Credit Note Management

- Prepare and issue invoices and credit notes accurately and within the required timelines.
- Verify billing documents for accuracy, completeness, and compliance with internal requirements.
- Ensure invoices and credit notes are processed without delays.

2. Monthly Schedule & Records

- Maintain billing records based on the monthly service schedule.
- Review completed services and ensure they are billed within the appropriate billing cycle.
- Monitor the monthly billing schedule and maintain accurate supporting records.

3. Invoice Master Data Management

- Maintain customer, service, PO, pricing, and billing-related information.
- Regularly update and maintain the invoice master file in Excel.
- Ensure master data is accurate and up to date for smooth billing operations.

4. Accrued Invoicing

- Maintain accrued invoicing records in Excel.
- Track completed services that are pending invoicing.
- Follow up on pending billing items and ensure timely invoicing.
- Provide accurate information to support monthly financial reporting.

5. Operations Coordination

- Coordinate with the Operations Department to confirm completion of services.




- Verify service completion details before initiating billing.
- Ensure all completed services are invoiced accurately and without unnecessary delays.

6. Invoice Acknowledgement & PO Updating

- Follow up with customers and relevant departments to confirm invoice receipt.
- Obtain and maintain invoice acknowledgements as required.
- Update PO numbers and other relevant billing details in the invoice records.
- Follow up on missing or incorrect PO and billing information.

Required Skills & Competencies

- Good knowledge of invoicing, billing, and basic accounting processes.
- Strong Excel skills, including maintaining and updating large data files.
- Good attention to detail and accuracy.
- Strong follow-up and coordination skills.
- Ability to manage multiple billing activities and meet deadlines.
- Good communication skills, particularly for coordination with customers and internal departments.
- Ability to identify discrepancies and resolve billing-related issues promptly.

Job Type: Full time

Work Location: In person

📌 Account Support Executive (Irinjalakuda)
🏢 Dtech Information technology and outsourcing pvt
📍 Irinjalakuda