We are seeking a highly organised and detail-oriented Accounts Payable Specialist to support our growing UK accounting and outsourced finance practice with 2-3 years of experience.

The role will be responsible for the day-to-day accounts payable function across a portfolio of UK clients, ensuring supplier invoices and expenses are accurately processed, accounts are reconciled and payment runs are prepared correctly and on time.

You will work closely with the Finance Manager and UK-based CFO. This role is suited to someone who enjoys working with accounting systems, improving processes and maintaining a high standard of accuracy and financial control.

Key Responsibilities

Accounts Payable

- Process and accurately code supplier invoices across multiple UK client entities
- Review invoices for appropriate supporting documentation and approval
- Maintain supplier records within Xero and other accounting systems
- Process employee and business expense claims
- Reconcile supplier statements to accounting records
- Investigate and resolve supplier account discrepancies
- Monitor accounts payable ageing and outstanding liabilities
- Maintain accurate accounts payable ledgers
- Ensure transactions are allocated to the correct nominal accounts, departments, projects and tracking categories
- Identify duplicate invoices, incorrect charges and unusual transactions

Payment Runs & Cash Management

- Prepare weekly and monthly supplier payment runs
- Ensure payments have appropriate supporting documentation and approvals
- Prepare payment schedules for review and authorisation by the Finance Manager/CFO
- Monitor upcoming supplier obligations and payment due dates
- Provide AP information for short-term cash-flow forecasting
- Assist with contractor and other recurring payments
- Maintain clear audit trails for all payments





The role will prepare payments for approval but will not have final authority to release payments.

Month-End Support

- Ensure the purchase ledger is complete and accurate for month-end
- Prepare supplier and accounts payable reconciliations
- Identify invoices and expenses requiring accrual
- Review aged creditors and investigate long-outstanding balances
- Support the Finance Manager with month-end close
- Provide supporting schedules and documentation for management accounts
- Assist with VAT reconciliations and ensure VAT documentation is correctly maintained

Systems & Process Improvement

- Maintain accurate accounting records within Xero
- Use invoice capture, expense management and payment platforms where applicable
- Support integrations between finance systems
- Identify opportunities to automate repetitive AP processes
- Maintain standard operating procedures and client-specific process documentation
- Quickly learn and adopt new finance technology

Essential Requirements

Experience & Qualifications

- Bachelor's degree in Accounting, Finance or Commerce
- Minimum 2–4 years' accounts payable, bookkeeping or accounting experience
- Experience working with UK accounting is strongly preferred
- Experience working across multiple companies or clients is desirable

Technical Skills

- Strong understanding of accounts payable and double-entry bookkeeping
- Experience processing and coding supplier invoices
- Supplier statement reconciliation experience




- Understanding of UK VAT treatment on purchases
- Experience preparing payment runs
- Good understanding of accruals and month-end procedures
- Strong Excel skills, including Pivot Tables, XLOOKUP and SUMIFS

Systems Experience

- Xero – essential
- Microsoft Excel – essential
- Microsoft Office
- Experience with expense management, invoice capture or payment platforms is desirable
- Ability to learn new systems quickly

Communication Skills

Candidates must demonstrate:

- Strong spoken English
- Excellent written English
- Ability to communicate professionally with colleagues and suppliers
- Ability to clearly explain and resolve accounting discrepancies

Personal Attributes

We are looking for someone who:

- Has exceptional attention to detail
- Takes ownership and accountability
- Is highly organised
- Works accurately under deadlines
- Is proactive in identifying discrepancies
- Understands the importance of financial controls
- Can manage multiple clients and competing deadlines
- Is comfortable working within defined approval processes
- Learns current systems quickly
- Looks for opportunities to improve and automate processes

Key Performance Indicators (KPIs)

- Supplier invoices processed accurately and within agreed timelines
- Minimal coding and VAT errors
- Supplier reconciliations completed on time
- Payment runs prepared accurately and on schedule
- Month-end AP close completed within agreed deadlines
- Minimal duplicate or incorrectly processed invoices
- Aged creditor balances actively investigated and resolved
- Complete supporting documentation and audit trails
- Continuous improvement and automation of AP processes

Working Hours: UK hours from 9am to 6pm everyday and follow UK public holidays

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Accounts Payable Specialist (India)
🏢 GPMBS Advisory services Private
📍 India