Key Responsibilities

- Manage calendars, appointments, meetings, schedules, and travel arrangements for senior management.
- Handle emails, calls, correspondence, and official communications professionally.
- Prepare presentations, reports, MIS, meeting agendas, minutes, and management documents.
- Coordinate with internal departments, clients, vendors, consultants, and external stakeholders.
- Track and follow up on management decisions, action points, and assigned tasks until closure.
- Maintain confidential records, important documents, and management-related information.
- Support senior management in day-to-day administrative and operational requirements.
- Coordinate meetings and ensure timely circulation of relevant information and documents.
- Assist with research, data collection, analysis, and preparation of management summaries.
- Manage multiple priorities and ensure deadlines are met.
- Use AI tools such as ChatGPT, Gemini, and Microsoft Copilot for drafting, research, summarisation, reporting, and productivity enhancement.

Required Skills

- Excellent English communication and business writing skills.
- Strong organisational, coordination, time-management, and follow-up skills.




- Proficiency in MS Office Word, Excel, PowerPoint, Outlook/Gmail, and Google Workspace.
- Valuable working knowledge of AI tools such as ChatGPT, Gemini, Microsoft Copilot, etc.
- Ability to use AI effectively for drafting, research, summarisation, reporting, and improving productivity.
- Strong attention to detail and ability to handle confidential information.
- Ability to multitask, prioritise, and work independently.
- Professional and confident communication with senior management and external stakeholders.
- Bachelor’s degree in any relevant discipline.

Candidate Profile

- 3–6 years of relevant experience as an Executive Secretary, Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Prior experience supporting an MD, CEO, Chairman, Director, or senior management will be preferred.
- Strong ownership and ability to independently manage responsibilities.
- Professional, presentable, discreet, and proactive.
- Strong problem-solving and follow-up skills.
- Experience in Real Estate, Construction, Corporate, or similar industries will be an advantage.

📌 Executive Secretary / Secretary (Chennai)
🏢 Vistawh Land Holdings India
📍 Chennai