Job Description (JD)Assistant Executive to CEO (Executive Assistant)

Job Title : Assistant Executive to CEO (Executive Assistant) Department : CEO Office Location : Mohali, Punjab Employment Type : Full-Time Working Days : Monday to Saturday Working Hours : 10:00 AM - 6:00 PM Salary : ₹20,000 - ₹35,000 per month (Based on Interview & Experience)

Job Summary

Key ResponsibilitiesCEO Support

- Manage the CEO's daily schedule, meetings, appointments, and calendar.
- Coordinate travel arrangements and meeting logistics.
- Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action items.
- Remind the CEO of important deadlines and commitments.

Communication Management

- Manage the CEO's official communication channels, including WhatsApp, LinkedIn, and other business platforms as assigned.
- Coordinate communication between the CEO and internal teams, clients, vendors, and partners.

Coordination & Operations

- Follow up with department heads on assigned tasks and project updates.
- Prepare daily, weekly, and monthly progress reports for the CEO.
- Coordinate company meetings, interviews, and business events.
- Maintain confidential business documents and executive records.
- Assist in planning and executing strategic initiatives.

Administrative Responsibilities

- Organize and maintain digital and physical files.
- Prepare reports, spreadsheets, and presentations using MS Office and Google Workspace.
- Track important business documents,



contracts, and approvals.
- Ensure timely completion of assigned executive tasks.

Required Skills :

- Excellent verbal and written communication in English.
- Strong organisational and multitasking abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to work under pressure and meet deadlines.
- Strong analytical and problem-solving skills.

Qualification

- Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.
- 1-3 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
- Freshers with exceptional communication and organisational skills may also apply.

Preferred Qualities

- Smart, confident, and well-presented personality.
- Robust follow-up and coordination skills.
- Ability to maintain strict confidentiality.
- Positive attitude with a proactive approach.

Benefits :

- Professional corporate work environment.
- Direct exposure to leadership and business operations.
- Career growth opportunities within Callidora Group.
- Performance-based incentives and annual increments.
- Learning and development opportunities.

Work Location : On-site - Mohali, Punjab.

Pay: ₹15,617.87 - ₹20,039.78 per month

Benefits :

- Cell phone reimbursement

Work Location: In person

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