We Are Hiring - Director's Assistant

Job Summary : Key Responsibilities : Executive Support:

- Provide day-to-day administrative and operational support to the Director.
- Manage the Director's calendar, appointments, meetings, travel arrangements, and schedules.
- Prepare presentations, reports, MIS dashboards, meeting agendas, and management summaries.
- Organize and maintain confidential documents, records, and business files.

Client Coordination & Compliance Support :

- Coordinate with clients regarding statutory compliance requirements and documentation.
- Monitor compliance timelines and ensure timely completion of statutory obligations.
- Follow up with clients and internal teams for pending information and deliverables.
- Assist in preparing proposals, quotations, agreements, engagement letters, and client-related documentation.
- Support the Director during client meetings, compliance reviews, and business discussions.
- Coordinate with government authorities and regulatory bodies whenever required.

Project & Team Coordination :

- Maintain the Director's task tracker and monitor the progress of ongoing assignments and projects.
- Prepare Minutes of Meetings (MoM) and track action items to ensure timely closure.
- Coordinate with Payroll, Compliance, HR, Accounts, and Operations teams to ensure seamless execution of tasks.
- Assist in process improvement initiatives and operational efficiency projects.

Compliance & Payroll Assistance :

- Support payroll processing activities and related documentation.
- Assist in labour law compliance, statutory filings, registrations, renewals, and documentation.
- Monitor compliance deadlines under applicable labour laws and ensure timely execution.




- Provide administrative and documentation support for audits, inspections, and compliance reviews.

Required Skills & Competencies :

- Strong knowledge of Maharashtra Labour Laws and statutory compliance requirements.
- Good understanding of payroll processing and statutory compliance procedures.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Strong analytical, reporting, and data management skills.
- Excellent coordination, follow-up, and organizational capabilities.
- Ability to handle confidential information with discretion and professionalism.
- Strong client management and stakeholder coordination skills.
- Ability to work independently and manage multiple priorities effectively.

Educational Qualification :

- Bachelor's Degree in Commerce, Law, Business Administration, Human Resources, or a related discipline.

Experience :

- 2-4 years of relevant experience in Labour Law Compliance, Payroll Processing, HR Compliance, Executive Assistance, or a similar role.
- Prior experience with a Labour Law Consultancy, HR Consultancy, Payroll Consultancy, CA Firm, Legal Firm, or Compliance Advisory Firm will be preferred.
- Detail-oriented and highly organized professional.
- Strong multitasking and time-management abilities.
- Ability to work in a fast-paced and client-focused environment.
- Skilled demeanor with excellent interpersonal skills.
- Willingness to learn and take ownership of responsibilities.

Location : KP Square, Chinchwad, Pune, Maharashtra

Working Schedule :

- 6 Days Working
- Office Timings: 9:30 AM to 6:30 PM
- Weekly Off: Sunday

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Director's Assistant (Pimpri-Chinchwad)
🏢 Definite Management India Private
📍 Pimpri-Chinchwad