- Manage daily office operations and ensure smooth functioning
- Maintain office supplies inventory and place orders when required
- Facility Management :
- Coordinate with vendors for housekeeping, security, maintenance, etc.
- Ensure proper upkeep of office premises
- Vendor & Asset Management :
- Handle vendor coordination and negotiations
- Maintain records of office assets and equipment
- Travel & Logistics :
- Arrange travel bookings (flights, hotels, transport) for employees
- Manage logistics for meetings and events
- Documentation & Record Keeping :
- Maintain files, records, and administrative documents
- Handle courier, dispatch, and incoming/outgoing mail
- Support to HR & Finance :
- Assist HR in onboarding logistics and employee engagement activities
- Support finance team with invoice processing and basic documentation
- Front Office Coordination :
- Handle visitors, calls, and reception-related duties (if applicable)
Key Skills & Competencies :
- Good organizational and multitasking skills
- Strong communication and coordination abilities
- Basic knowledge of MS Office (Excel, Word, Outlook)
- Vendor management and negotiation skills
- Attention to detail and problem-solving ability
Qualifications :
- Graduate in any discipline
- Additional certification in administration or office management (preferred)
Preferred Experience :
- Prior experience in office administration or facility management
- Experience in handling vendors and office operations
Reporting To : Admin Manager / HR Head
Why Join Us :
- Opportunity to gain hands-on experience in administration
- Collaborative and supportive work workplace
- Career growth and learning opportunities