Position : Admin Incharge Department : Administration Location : Kirti Nagar, New Delhi Reporting To : Administration Head Working Hours : 8:00 AM to 6:00 PM (Monday to Saturday) Industry : Infrastructure / EPC / MEP / Corporate Office

Job Summary

The Admin Incharge will be responsible for overseeing and managing all administrative functions of the organization to ensure smooth day-to-day operations. The role requires strong coordination, facility management, vendor management, office administration, employee support, and compliance monitoring skills. The incumbent will act as a central point of coordination between employees, vendors, service providers, and management.

Key Responsibilities1. Office Administration & Facility Management

- Ensure smooth functioning of office operations and administrative activities.
- Manage office infrastructure, housekeeping, security, pantry, and maintenance services.
- Monitor office cleanliness, safety, and workplace standards.
- Coordinate repair and maintenance of office equipment, furniture, and utilities.
- Ensure uninterrupted availability of office supplies and consumables.

2. Vendor & Asset Management

- Manage and coordinate with vendors, service providers, and contractors.
- Obtain quotations, negotiate rates, and process vendor agreements.
- Maintain records of company assets, equipment, and inventory.
- Conduct periodic asset verification and inventory audits.
- Ensure timely renewal of AMC contracts and service agreements.

3. Employee Support & Coordination

- Facilitate employee administrative requirements including ID cards, access cards, seating arrangements, and travel arrangements.
- Coordinate accommodation, transportation, and logistics support whenever required.
- Address employee administrative concerns and ensure timely resolution.
- Support HR in onboarding and induction activities for new employees.

4. Travel & Logistics Management

- Arrange travel bookings, hotel accommodations, transportation, and logistics for employees and management.
- Coordinate vehicle management, fuel records,



and transportation requirements.
- Maintain travel expense records and supporting documentation.

5. Documentation & Compliance

- Maintain all administrative records, agreements, licenses, and statutory documents.
- Ensure timely renewal of office licenses, permits, insurance policies, and vendor contracts.
- Maintain proper filing systems for administrative documentation.
- Support audits by providing required records and documentation.

6. Security & Safety Management

- Ensure implementation of office security procedures and visitor management systems.
- Coordinate with security agencies and monitor security personnel performance.
- Ensure compliance with workplace health, safety, and emergency preparedness requirements.

7. Budget & Cost Control

- Monitor administrative expenses and maintain cost-effective operations.
- Prepare monthly expense reports and administrative MIS.
- Identify opportunities for cost optimization and process improvements.

8. Reporting & MIS

- Prepare daily, weekly, and monthly administrative reports.
- Maintain records related to attendance, office expenses, assets, and vendor performance.
- Provide regular updates to management regarding administrative operations.

Key Skills & Competencies

- Robust administrative and organizational skills
- Vendor and facility management expertise
- Excellent communication and interpersonal skills
- Problem-solving and decision-making abilities
- Documentation and record management
- Cost control and budgeting knowledge
- Time management and multitasking capability
- Strong coordination and follow-up skills

Technical Skills

- MS Office (Excel, Word, PowerPoint, Outlook)
- Administrative Documentation & MIS Reporting
- Inventory & Asset Management
- Vendor Management
- Basic Knowledge of Compliance and Facility Management

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits :

- Leave encashment
- Provident Fund

Experience :

- Office management: 3 years (required)

Location :

- Kirti Nagar, Delhi, Delhi (required)

Willingness to travel:

- 100% (required)

Work Location: In person

📌 Admin Incharge (Kirtinagar)
🏢 Labotek
📍 Kirtinagar