Key Responsibilities (KRAs)
Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.
Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.
Vendor Management & Procurement: Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.
Documentation & Record Keeping: Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.
Inventory & Asset Management: Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.
Employee Support & Coordination: Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.
Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.
Compliance & Workplace Safety: Support the implementation of administrative policies, SOPs,



security procedures, and workplace safety requirements.
Maintenance & Issue Resolution: Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.
Reporting & Administrative Support: Prepare administrative reports and assist management with projects and special assignments.

Core Skills
Office Administration & Facilities Coordination
Vendor Management & Procurement
Documentation & Record Keeping
Inventory & Asset Management
MS Office, Communication & Follow-up

Qualifications & Experience
Graduate in any discipline; relevant administrative qualifications are an advantage.
Prior experience in administration, facilities, or office operations preferred.
Working knowledge of MS Excel, Word, and general office documentation.
Robust organizational, communication, coordination, and problem-solving skills.
Ability to manage multiple tasks with accuracy and timely follow-up.

📌 Administration Assistant New Delhi
🏢 SMC Global Securities
📍 New Delhi