Job Description

Position Overview

We are looking for a proactive and detail-oriented Project Assistant to support project teams in planning, coordination, documentation, and project administration activities. The ideal candidate will play a key role in ensuring smooth project execution by maintaining records, tracking project progress, coordinating with stakeholders, and supporting the Project Manager in day-to-day operations.

Key Responsibilities

Project Coordination
Assist Project Managers in the planning, execution, and monitoring of project activities.
Coordinate with site teams, consultants, contractors, and internal departments to ensure timely completion of tasks.
Follow up on project deliverables, approvals, and action items.
Support project scheduling and resource coordination activities.

Documentation & Reporting
Maintain and organize project-related documents, drawings, contracts, and correspondences.
Prepare meeting agendas, minutes of meetings (MoMs), and action trackers.
Generate daily, weekly, and monthly project progress reports.
Ensure proper version control and document management practices.

Administrative Support
Schedule project meetings and coordinate communication among stakeholders.




Track project milestones and maintain project calendars.
Assist in preparing presentations, reports, and management dashboards.
Support onboarding and coordination of project consultants and contractors.

Project Monitoring
Monitor project status and highlight delays, risks, or issues to the Project Manager.
Track project deliverables and maintain updated progress records.
Assist in compiling project performance data and KPI reports.
Support project closeout and handover documentation activities.

Procurement & Commercial Support
Coordinate with procurement teams for material requisitions and purchase requests.
Track vendor submissions, quotations, and delivery schedules.
Support invoice processing and documentation for contractor and vendor payments.
Maintain records related to budgets, purchase orders, and project expenditures.

Stakeholder Coordination
Act as a point of contact between project teams and support functions.
Facilitate communication and ensure timely sharing of critical project information.
Coordinate with multiple stakeholders to ensure project activities remain on track.

📌 Project Assistant Bengaluru
🏢 Turner & Townsend
📍 Bengaluru