To support end-to-end procurement activities for General Affairs, India covering vendor management, cost analysis, approvals and related MIS/backend administration across PAN India branch locations.
Job Responsibilities
Requirement gathering from user departments and floating RFQs to empaneled and recent vendors.
Obtaining cost proposals, preparing cost comparison sheets and supporting negotiations with vendors.
Processing EWF / E-Memo approvals and release of Purchase Orders as per internal procedures.
Vendor onboarding and lifecycle management registration, MSME, DMARC, due diligence and periodic document follow-ups.
Coordinating legal and compliance checks on vendor agreements, AMCs and related documentation.
Vendor benchmarking, savings analysis and preparation of recommendation decks for recurring and non-recurring procurements.
Tracking deliverables per procurement – PO raised, delivery due dates and payment status; follow-up with vendors and internal teams.
Issuance and record maintenance of chops, ID cards, business and visiting cards, including employee / GB ID coordination.
Maintaining Vendor Database, MIS on volumes issued, inventory trackers and standardized templates for future procurement cycles.
Coordination with internal and external stakeholders, including branches, for procurement and general affairs requirements.
Bringing initiatives or Introducing recent ideas for more improvement in the procurement process for a seamless & timely procurement & deliverables.
Required Skills & Competencies:
Attention to detail and accuracy
Analytical and problem-solving mindset
Negotiation and interpersonal skills
Effective time management and prioritization
MS Office (Outlook, Excel, PowerPoint, Word)
Academic background in Commerce / Business / Supply Chain Management
Other Considerations
Ensure that defined procurement procedures, approval matrix and associated controls are followed.
Maintain confidentiality of vendor pricing and commercial information.
Ability to work in teams and support PAN India branch requirements.