Job Summary

The Admin Executive is responsible for ensuring smooth day-to-day administrative operations, facility management, vendor coordination, and support services. This role helps maintain an efficient workplace environment and assists various departments with administrative tasks.

Key Responsibilities1. Office Administration

- Manage front office operations, visitor handling, and incoming/outgoing communication.
- Maintain office supplies, stationery, pantry stock, and inventory.
- Oversee housekeeping standards and ensure cleanliness of office premises.
- Manage meeting rooms, schedules, and office equipment.

2. Vendor & Facility Management

- Coordinate with vendors for maintenance, repairs, housekeeping, security, and other services.
- Negotiate rates and ensure timely delivery of goods/services.
- Monitor AMC (Annual Maintenance Contracts) and renewals.
- Track facility needs (electricity, AC, lifts, CCTV, IT equipment, etc.).

3. Documentation & Compliance

- Maintain administrative records, bills, and invoices.
- Assist in compliance documentation such as licenses, renewals, and safety audits.
- Handle company assets and maintain updated asset registers.

4.



Support to HR & Operations

- Assist with onboarding formalities, ID cards, seating arrangements, and welcome kits.
- Coordinate travel bookings, accommodations, and logistics for employees.
- Support event management for internal events, meetings, and trainings.

5. Administrative Reporting

- Prepare daily/weekly administrative reports.

- Process and submit bills for approval and payments.

- Track budget spending related to admin act

- Key Skills & Competencies :

- Robust communication and interpersonal skills

- Time management and multitasking

- Vendor negotiation abilities

- Basic understanding of office systems and equipment

- Proficiency in MS Office (Word, Excel, PowerPoint)

- Problem-solving and proactive attitude

Qualifications & Experience

- Bachelor’s degree in any field (preferred: Business Administration/Commerce)
- 1-4 years of experience in office administration or similar roles
- Experience managing vendors or facilities is an advantage

Pay: ₹15,000.00 - ₹22,000.00 per month

Work Location: In person

📌 Operations & Admin Executive (Nashik)
🏢 QTONET PRIVATE
📍 Nashik