Executive Assistant / MIS Executive

Company : Sauber Environmental Solutions Private Limited Location : Ahmedabad, Gujarat (Office & Field Interaction) Employment Type : Full-Time Industry : Environmental Engineering | Water & Wastewater Treatment | EPC

1. Position Overview

Sauber Environmental Solutions Pvt Ltd is seeking a self-driven, organized, and technically competent Executive Assistant / MIS Executive to support senior leadership, streamline office processes, and manage data reporting systems. The role combines administrative assistance with Management Information System (MIS) responsibilities—requiring strong communication skills, attention to detail, and data analysis capabilities.

The Executive Assistant / MIS Executive will play a key role in ensuring efficient internal communication, accurate performance tracking, timely reporting, and coordination across departments.

2. Job Summary

The core objective of this role is to:

- Provide administrative and executive support to leadership and management teams
- Develop, maintain, and generate MIS reports for operational and financial performance
- Coordinate cross-functional communication and documentation
- Maintain data accuracy and support data-driven decision making

This role sits at the intersection of administration, operations, and analytics—crucial for improving organizational visibility and operational efficiency.

3. Key ResponsibilitiesA. Executive Assistance & Administrative Support

- Manage daily administrative support tasks for senior leadership
- Coordinate schedules, meetings, appointments, and calendars
- Prepare meeting agendas, minutes, follow-ups, and action trackers
- Handle internal communication, notices, office correspondences
- Organize travel, logistics, and expense reconciliation for executives




- Maintain filing systems (digital & physical) for administrative records

B. MIS Reporting & Data Management

- Develop and maintain MIS dashboards related to sales, operations, finance, HR, project progress, and KPIs
- Collect, validate, analyze, and update data from multiple departments
- Prepare weekly, monthly, and quarterly reports for management review
- Ensure data accuracy, integrity, and consistency in reporting templates
- Present insights and trends using charts, graphs, and visual dashboards
- Automate repetitive reports where possible to improve efficiency

C. Coordination & Follow-Up

- Act as a liaison between departments (HR, Finance, Projects, Operations) to gather required information
- Coordinate with project sites to obtain daily progress reports
- Maintain follow-up registers on pending actions and approvals
- Facilitate information flow between field teams and headquarters
- Support procurement and documentation follow-ups

D. Documentation & Record Keeping

- Maintain structured and organized document repositories
- Prepare standardized templates for letters, MIS reports, trackers, and SOPs
- Ensure timely updating of contracts, policy documents, certificates, and compliance records
- Archive historical data for future reference and audit purposes

4. Required Skills & CompetenciesTechnical & Analytical Skills

- Proficiency in MS Excel (Advanced)



— formulas, pivot tables, filters, charts

- Experience with Power BI / Tableau / Data visualization tools (preferred)

- Proficient in MS Word, PowerPoint, Outlook :

- Comfortable working with large sets of data

- Strong data analysis, trend identification, and report creation skills

Behavioral & Professional Skills

- Excellent written and verbal communication
- Strong organizational, planning, and multitasking abilities
- High attention to detail and accuracy
- Professionalism and discretion with confidential information
- Ability to work under deadlines and manage pressure
- Proactive approach with problem-solving mindset

5. Qualification & ExperienceQualificationPreferred Experience Graduate in Business Administration / Engineering / Accounting / 3 to 6 years in executive assistance, data analysis, MIS, or reportingAdditional certification in MIS / Data Analytics (preferred)Experience in an EPC / project setting advantageous

6. Key Performance Indicators (KPIs)KPI CategorySuccess MeasuresReport Accuracy Zero errors in MIS reports Timeliness On-time delivery of daily/weekly/monthly reports Data Reliability Consistent and validated data sources Administrative Efficiency Timely coordination and documentation support Communication Effectiveness Clear and professional cross-department communication Process Improvement Implementation of automated reporting or improved templates 7. Reporting & Authority

- Reports To : Senior Leadership / Department Head / Operations Head

- Collaborates With : HR, Finance, Projects, Operations

- Authority :

- Maintain MIS dashboards and reporting standards

- Request information from departments for reporting purposes

- Propose impr

📌 Executive Assistant/mis Executive (Ahmedabad)
🏢 Sauber Environmental Solutions Private
📍 Ahmedabad