Job Purpose

As a Procurement Executive, you will work within a small Procurement team and will be responsible for providing administrative support to the Procurement Team, playing a vital role in managing our procurement activities to ensure the timely and cost-effective acquisition of goods and services essential for our operations.

You will carry out day-to-day Procurement activities such as:

- Processing of purchase requisitions
- Placing and expediting of purchase orders
- Managing the contract review and sign off process
- Supporting the set up of recent suppliers
- Generating regular reports
- Providing administrative support for the Buyers and supporting the needs of the business and the department.

Job responsibilities

- Responsible for delivering a professional and efficient Procurement service in accordance with KPI's
- Process purchase requisitions accurately and efficiently in line with company and departmental policy, processes, and procedures.
- Manage the process for onboarding new suppliers to Microlise in line with company policy and procedures.
- Manage the contracts sign off process from review to signature.
- Responsible for maintaining supplier data and updating the relevant parameters in the business system.
- Liaising with suppliers to reduce and minimise any transactional issues.




- Solving invoicing queries and supporting the Accounts Payable team as and when required.
- Maintaining and updating the departmental trackers, processes and procedures as per Procurement Managers instructions.
- Liaising with internal and external stakeholders to ensure an excellent level of service is provided whilst ensuring adherence to purchasing policies and procedures.
- Responsible for the day to day management of the Purchasing shared inbox.
- Support internal customers with correct use of the purchasing system.
- Proactively share knowledge and best practices with colleagues within and outside your scope.
- Generating Weekly KPI's / data and reports for the department.
- Support the team with continuous improvement initiatives.

Qualifications & Capabilities

- Good standard of Maths & English
- Organised and able to multi-task.
- Ability to work independently, prioritise workload and meet deadlines.
- Analytical approach to problem solving.
- Tenacious, target, deadline and output driven with a can-do attitude
- Proven data analysis and reporting skills
- Excellent team player but able to work with minimal instruction
- Team player who is able to work well in a fast-paced environment.
- Working knowledge of Microsoft office (Outlook, Excel, PowerPoint), including being comfortable with Pivot Tables & Vlookup's.

📌 Procurement Executive (Pune)
🏢 Microlise
📍 Pune