Job Description:

1. Recruitment & Talent Acquisition

Manage end-to-end recruitment, including job postings, candidate sourcing, screening, interviews, and offer

negotiations.

Coordinate with department heads to understand hiring requirements and workforce priorities.

Manage candidate communication, interview scheduling, offer letters, and joining formalities.

2. Employee Lifecycle Management

Maintain accurate employee records, attendance, leave balances, and personnel documentation.

Manage employee onboarding, induction, probation tracking, and confirmation processes.

Ensure a smooth employee experience throughout the employment lifecycle.

3. Payroll & Benefits Coordination

Coordinate monthly payroll processing, salary inputs, attendance records, leave adjustments, and deductions.

Liaise with finance or payroll partners regarding salary disbursement and employee benefits.

Support payroll queries and ensure accurate, timely payroll inputs.

4. Employee Engagement & Workplace Culture

Plan employee engagement activities, internal communication, celebrations, and team-building initiatives.

Promote a collaborative, inclusive, and performance-driven work setting.

Address employee concerns professionally and facilitate effective communication between employees and

management.

Kaala Ghoda Films - The M.A.D. Agency | Job Description

5. HR Policies & Process Implementation

Develop, communicate, and implement HR policies, procedures, and workplace guidelines.

Establish consistent HR processes suitable for a growing startup.

Ensure employees understand company policies, code of conduct, attendance rules,



and workplace expectations.

6. Performance Management

Coordinate performance reviews, appraisal cycles, probation assessments, and employee feedback.

Track review timelines and follow up with managers on performance documentation.

Support performance improvement plans and employee development discussions.

7. Compliance & HR Documentation

Prepare and maintain offer letters, employment contracts, appointment letters, confirmation letters, and other HR

documents.

Maintain statutory and employment records and coordinate applicable compliance requirements with relevant experts

or vendors.

Ensure confidentiality, accuracy, and secure handling of employee information.

8. Exit & Separation Management

Manage resignation formalities, notice periods, exit interviews, and employee clearance.

Coordinate relieving letters, experience letters, final attendance and payroll inputs, and full-and-final settlements.

Maintain proper exit documentation and support smooth employee transitions.

9. Training & Development

Identify training needs in coordination with department heads.

Coordinate onboarding sessions, internal training, skill development, and employee learning initiatives.

Maintain training records and gather feedback to assess effectiveness.

10. HR Operations & Management Support

Support workforce planning, manpower requirements, and organisational development.

Prepare HR reports covering headcount, recruitment status, attendance, attrition, and other relevant metrics.

Handle day-to-day HR queries and administrative requirements while improving operational efficiency.

📌 HR Specialist (Mumbai)
🏢 Acme Services
📍 Mumbai