Job Profile and responsibility

1. Logistics and Shipment Planning

- Track Readiness Plan and finalize monthly dispatches
- In case of FOB – Get the nominated agent details and take booking (Subject to Commercials in place + Payment security etc check)
- In case of CIF/CFR, Negotiate and get the competitive freight quotes as per targeted dispatch, get it confirmed by customer and book (Subject to Commercials in place + Payment security etc check)
- Plan Stuffing in coordination with CHA according to vessel schedule and cut offs
- Give Invoice request instruction to Commercial team 1 day before stuffing
- Track in transit shipment on regular basis and update vessel and documents status to customer (Update in PI and order status report on daily basis)
- Maintain relationship with Forwarder/CHA (Contract, rates, SLA, escalation)
- Maintain freehand CIF/CFR freight margin data.

2. MIS Reports & Dashboards

- Atul Global – Dispatch Dashboard maintain on Data Studio and GATE
- Monthly MIS Shipping – Prepare and submit SIAM Report to management
- Weekly Importer Status – Africa & Asia
- Weekly Importer Status – LATAM

3. Order Management

- Collect current vehicle and Spare orders Projection from BM/Distributors on Monthly basis
- Manage and Issue Proforma with right payment terms, Process order internally and provide readiness date to customer
- Track spare order status on regular basis for order to be dispatched along with Vehicle containers.
- Maintain PI and Order status report on daily basis

4. Sales Support

- Submit Monthly dispatch planning to management
- Maintain FOB pricing database (Approved v/s Billing)
- Lead database maintenance & follow-up for conversion
- Resolution of importer queries on regular basis (shipment,



documents, etc.)
- International guest visit planning (accommodation, food, plant visit)

5. Operational Support

- Incentive payment process (quarterly)
- Commission payment process (quarterly)
- Monthly provision submission to Accounts
- Country/Distributor-wise commercial documents (Shipping documents, Agreement, LOI, Trademark, MOUs) management
- Commercial protocol database to be maintained for all distributors on regular basis and communicate to commercial team the latest protocol
- Any other related work which may come in future as per requirement

6. Marketing Support

- Annual business plan preparation, Prepare and Maintain Budget
- Track and Analyse performance against business plan on Monthly/Quarterly/half yearly
- Retail sales and stock data collection and analytics and Submit to management on monthly basis
- POP material stock maintenance
- POP Material design upgrades on regular basis in coordination with Design team

7. PPC - Coordination

- Release production order to PPC as per required technical specs
- Submit monthly projection to PPC of next month orders before 20th Of each month
- Provide production schedule to PPC as per dispatch target/priority on regular basis and take readiness plan from PPC - [Plan of current month between 1st to 15th date to be submitted before 20th of previous month, Plan of current month between 16th to 30th to be submitted before 1st of current month]
- Keep track of rolled out and packed orders on daily basis and flag if any deviation with decided readiness plan
- Keep track on ongoing manufacturing/procurement challenges in coordination with PPC and plan the shipments accordingly
- Confirm readiness from Packing team and then only finalize stuffing

📌 Management Trainee- IB (Gujarat)
🏢 Atul Auto
📍 Gujarat