Job Description

Key Responsibilities

1. Import Logistics and Customs Clearance

- Manage end-to-end import shipments from international suppliers and manufacturing locations, from arrival in India through customs clearance and final delivery.
- Coordinate with freight forwarders, logistics providers, suppliers, and internal teams to ensure timely shipment movement and delivery.
- Prepare, verify, and coordinate the submission of commercial invoices, packing lists, Bills of Entry (BOE), and other required import documentation.
- Work closely with Trade Compliance and relevant internal teams to resolve customs clearance issues and ensure compliance with applicable import regulations.
- Coordinate technical write-ups and supporting documentation required by customs authorities.
- Facilitate applicable regulatory approvals and documentation, including DGFT licences, BIS certifications, WPC approvals, and other requirements, as applicable.
- Verify shipping information, part numbers, quantities, declared values, HSN codes, and other relevant details to minimise clearance delays.

2. SAP Operations and Material Management

- Perform SAP transactions related to supplier invoice processing, material management, goods receipt, and other logistics activities.
- Coordinate supplier invoice processing and share the necessary documentation with the Accounts Payable (AP) team.
- Manage Goods Receipt Note (GRN) processing for imported materials, ensuring accurate recording of purchase orders, sales orders, quantities, pricing, and HSN codes.
- Create SAP invoices and process order-related transactions, including Post Goods Issue (PGI), as applicable to the role.




- Identify and resolve SAP-related discrepancies involving part numbers, pricing, quantities, and other material or shipment details.
- Maintain accurate system records to support inventory visibility, material traceability, and operational compliance.

3. Services and Repairs Logistics

- Coordinate the import and delivery of spare parts required for warranty and contract repair operations.
- Work with the Malaysia plant, suppliers, and internal stakeholders to ensure the availability of required materials at authorised service centres.
- Coordinate with the Procure-to-Pay (P2P), Trade Compliance, and logistics teams to facilitate shipment processing and customs clearance.
- Support material receipt, GRN completion, and inventory reconciliation for service-related shipments.
- Monitor spare-parts availability and coordinate the resolution of material shortages, part-number discrepancies, and shipment delays.
- Facilitate local stock counts and spot checks of spare parts held at warehouses.
- Coordinate the movement of materials to authorised service centres and maintain accurate records of shipment and delivery status.

4. Shipment Tracking and Reporting

- Create and maintain airway bill (AWB) details and track inbound and outbound shipments.
- Maintain shipment trackers,



including dispatch dates, estimated delivery dates, actual delivery dates, and proof of delivery (POD).
- Provide timely shipment updates to Customer Service teams and other relevant stakeholders.
- Prepare regular operational reports covering shipment status, material availability, delivery performance, and pending issues.
- Escalate shipment delays, customs issues, supplier concerns, and transportation exceptions to the relevant stakeholders.

5. Supplier and Stakeholder Management

- Coordinate with suppliers to address material availability, order fulfilment, invoice discrepancies, and shipment-related queries.
- Follow up on supplier invoices and payment-related issues in coordination with the Finance and Accounts Payable teams.
- Manage operational escalations involving suppliers, logistics providers, transportation partners, and internal business teams.
- Build effective working relationships with cross-functional teams to ensure timely resolution of logistics and material management issues.

6. Inventory Management and Compliance

- Coordinate inventory reconciliation, physical stock verification, and periodic inventory audits.
- Support ABC classification and inventory planning activities to improve material visibility and control.
- Assist with statutory, legal, and other operational audits by maintaining accurate documentation and transaction records.
- Ensure inventory movements, receipts, and related system transactions are properly documented and recorded.
- Undertake additional logistics, inventory, and operational support activities as required.

📌 Senior Logistics Analyst (Gurugram)
🏢 Brady
📍 Gurugram