Logistics Manager - Export Operations & Warehouse Control

Key Responsibility Areas (KRAs)

1. Warehouse Operations Management

Responsibilities :

- Manage daily warehouse operations.
- Ensure accurate stock inward and stock outward entries.
- Monitor warehouse utilization and storage efficiency.
- Ensure proper product identification, segregation, and storage.
- Maintain physical control over inventory movement.
- Implement warehouse discipline and material traceability.

Daily Monitoring

- Opening Stock
- Stock Inward
- Stock Outward
- Closing Stock
- Pending Inward Materials
- Pending Dispatches
- Warehouse Utilization %

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1. Inventory Accuracy & Stock Control

Responsibilities :

- Ensure 100% inventory accuracy.
- Conduct daily stock reconciliation.
- Conduct weekly physical stock verification.
- Coordinate monthly stock audits.
- Investigate and report stock discrepancies immediately.
- Maintain damaged stock, reserved stock, and available stock records.
- Prevent inventory losses, pilferage, and unauthorized movements.

Dashboard Tracking

- Opening Stock
- Daily Inward Stock
- Daily Outward Stock
- Closing Stock
- Physical Stock vs System Stock
- Pending Inward Quantity
- Damaged Stock
- Reserved Stock
- Available Stock

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1. Export Shipment Management

Responsibilities :

- Plan and execute export shipments.
- Coordinate with freight forwarders.
- Coordinate transportation to ports and CFS locations.
- Ensure timely container stuffing and dispatch.
- Monitor shipment milestones until handover.
- Escalate delays proactively.

Dashboard Tracking

- Shipment Number
- Buyer Name
- Container Number
- Dispatch Date
- CFS Arrival Status
- Freight Forwarder Details
- Vehicle Details
- Shipment Stage

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1. Freight Forwarder & Transport Coordination

Responsibilities :





- Maintain strong relationships with freight forwarders.
- Negotiate transportation and logistics costs.
- Coordinate road transportation.
- Coordinate ocean freight bookings.
- Monitor vessel schedules.
- Ensure container availability.
- Track shipment timelines.

Expertise Required

- Ocean Freight Operations
- Inland Transportation
- Container Planning
- CFS Operations
- Freight Booking
- Export Dispatch Scheduling

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1. Documentation & Compliance Coordination

Responsibilities :

- Ensure shipment documentation is complete and accurate.
- Coordinate with documentation teams.
- Track documentation status until shipment completion.
- Prevent shipment delays due to missing documents.
- Monitor compliance requirements.

Dashboard Tracking

- Invoice Number
- Packing List Status
- E-Way Bill Status
- Documentation Sent Date
- Pending Approvals
- Document Errors

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1. Supplier Coordination

Responsibilities :

- Follow up with suppliers for pending materials.
- Track supplier commitments.
- Monitor material delays.
- Maintain material arrival schedules.
- Escalate delays impacting shipment planning.

Dashboard Tracking

- Supplier Name
- Pending Material
- Expected Arrival Date
- Actual Arrival Date
- Delay Days
- Follow-Up Status

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1. Quality Control & Error Monitoring

Responsibilities :

- Coordinate stock acceptance with QC team.
- Ensure QC clearance before inventory entry.
- Monitor packing quality.
- Investigate dispatch errors.




- Track rework cases.
- Implement corrective actions.

Dashboard Tracking

- QC Checked Quantity
- QC Rejected Quantity
- Packing Errors
- Dispatch Errors
- Rework Cases

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1. Team Management

Responsibilities :

- Allocate daily operational tasks.
- Monitor staff productivity.
- Ensure attendance discipline.
- Train warehouse personnel.
- Build accountability systems.
- Maintain operational SOP compliance.

Dashboard Tracking

- Daily Task Allocation
- Completed Tasks
- Pending Tasks
- Attendance
- Productivity

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1. MIS Reporting & Dashboard Management

Responsibilities : Maintain real-time dashboards and submit reports to management.

Daily Reports

- Stock Report
- Shipment Report
- Pending Dispatch Report
- Operational Exception Report

Management Dashboard

- Total Stock
- Shipments in Process
- Containers Dispatched
- Pending Documentation
- Supplier Delays
- QC Issues
- Operational Alerts

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1. Risk Control & Fraud Prevention

Responsibilities :

- Ensure all inventory movements are properly authorized.
- Maintain documentary evidence for all inward and outward movements.
- Conduct surprise stock checks.
- Implement maker-checker controls.
- Identify suspicious transactions.
- Immediately report any irregularity to management.

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Required Qualifications

- Graduate in Supply Chain, Logistics, Commerce, Operations, or related field.
- Skilled certifications in Logistics/Supply Chain preferred.

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Experience Requirements

- Minimum 5 years experience in export logistics and warehouse management.
- Experience handling export shipments.
- Experience coordinating with freight forwarders and transporters.
- Experience in inventory control and warehouse operations.
- Experi

📌 Warehouse & Logistics Manager (Dhulagari)
🏢 Transact India Exports
📍 Dhulagari