ACCOUNTING ASSISTANT POSITION

- Description :_

The Accounting Assistant supports the accounting team by handling day-to-day financial transactions, including bookkeeping, accounts payable and receivable, check deposits, and data entry into QuickBooks. This position plays a key role in maintaining accurate records and assisting in routine reconciliations, reporting, and organizational tasks, helping to ensure the financial health and compliance of the company.

- Requirements & Skills :_

- Bachelor’s degree in Accounting, Finance, or a related field, 1-2 years of accounting or bookkeeping experience, ideally in construction or retail-based industries.

- Solid understanding of accounting principles (GAAP, FASB), basic financial reporting, and general U.S. tax regulations. Familiarity with federal and state tax codes, invoicing, cost tracking, and industry-specific accounting such as construction project accounting.

- Competent in using QuickBooks and other accounting systems; proficient in Microsoft Excel for data analysis and reconciliation; comfortable using Google Workspace tools; knowledge of billing portals like WAWF and Tungsten is a plus.

- High attention to detail in financial data entry, documentation, and reporting; able to spot and correct discrepancies to maintain accurate records.

- Ability to prioritize multiple tasks and meet deadlines in a rapid-paced environment; demonstrates consistency, efficiency, and the ability to maintain organized records.

- Strong verbal and written communication skills for coordinating with internal departments and external partners such as CPAs and vendors; ability to explain financial data clearly and professionally.

- Basic understanding of financial analysis concepts, ability to identify variances, and contribute to resolution of accounting discrepancies.

- Responsibilities :_





- Bookkeeping Transactions :

- Record bookkeeping transactions for the EIDIM bank accounts and credit card accounts.

- Accounts Receivable (AR) Management :

- Issue invoices to clients and record them in Quickbooks.

- Follow up on outstanding accounts receivable every week.

- Accounts Payable (AP) Management :

- Record vendors' bills in QuickBooks.

- Prepare ACH batch in the Bank of Hope platform for vendor payments.

- Process payments for the monthly training contributions through ACH and check.

- Reconcile open Sales Orders (S.O.) and Purchase Orders (P.O.s) to create the invoices in Quickbooks.

- Deposits and Checks :

- Deposit checks that were received in the Bank of Hope account.

- Issue checks as needed to pay vendors, subcontractors, and Certified Payroll.

- Cashflow Management :

- Monitor and manage cash flow once a month.

- Banking Activities :

- Perform bank reconciliations for all bank accounts.

- Save and organize bank statements in the Google Drive folder. :

- ACH and Payroll :

- Prepare ACH batch for HQ payroll payments.

- Process payment for virtual employees through Wise.

- Financial Statements :

- Prepare other financial statements as required.

- Make general entries for the cost of goods sold (COGS) and inventory adjustments, as part of the P&L; preparation process.

- Prepare the final P&L; after a project is completed, and calculate the commission and donation amounts.

- Compliance and Reporting :

- Update the Purchase Order (PO) Log for the Amazon orders (Amex 009 credit card).

- Update the Awarded Log (Accounting part only).

- Specific Task :

- Ensure receipt of credit memos (CM) for rebates.

- Check once a week the Spiff log and claim for the spiffs.

- Perform other tasks as assigned.

Work Location: Remote

Work Location: Remote

Work Location: Remote

📌 Accounting Assistant (Bengaluru)
🏢 EIDIM Group
📍 Bengaluru