About the Role : We're looking for a highly organized, proactive Executive Assistant to support two founders in a fast-paced digital marketing and web development agency.

Your role is to remove operational friction, manage communication, and keep the founders focused on high-impact tasks.

You should think ahead, follow up relentlessly, and handle day-to-day tasks with mínimal supervision.

Key Responsibilities : 1. Calendar & Scheduling : Manage founders' calendars end to end

Schedule interviews, internal meetings, client calls

Block time for priority tasks

Send reminders and ensure meeting readiness

Maintain a predictable weekly rhythm

2. Communication Management : Filter important vs non-important messages

Maintain a communication tracker

3. Hiring & HR Coordination : Manage hiring pipelines on Naukri/LinkedIn/Indeed

Schedule interviews and coordinate with HR

Maintain hiring sheet and statuses

Follow up for documents, joining formalities, and confirmations

4. Operations Support : Track tasks across SEO, PPC, Web Dev, HR

Maintain weekly task-status sheet

Ensure deliverables are on time

Coordinate between founders and team to reduce back-and-forth

Prepare daily and weekly summary reports

5. Client Coordination Assistance : Schedule calls with clients

Follow up on required inputs

Maintain client data sheets

Prepare basic reports using templates

Ensure smooth onboarding steps are completed

6.



Documentation & Information Management : Organize Google Drive / internal documents

Maintain SOPs, policies, and templates

Track subscriptions, tool renewals, passwords (securely)

Create structured folders/sheets to reduce clutter

7. Research & Preparation : Prepare summaries of content (videos, articles, documents)

Create drafts of presentations, proposals, and reports

8. Personal Productivity Support : Maintain founder to-do lists

Break tasks into actionable steps

Remind founders at the right time

Ensure daily priorities are explicit

What We're Looking For : Strong organization, discipline, and follow-up

Excellent written and verbal communication

Ability to think ahead and anticipate needs

Basic understanding of operations or digital marketing (preferred)

Problem-solving mindset

Comfortable working with seniors

Ability to maintain confidentiality

Tools You Should Be Familiar With : Google Calendar

Google Sheets & Docs

Gmail

WhatsApp Web

Applicant tracking via sheets

Task managers (Notion/Trello/Asana - training will be provided)

What Success Looks Like in This Role : Founders spend more time on strategy, sales, hiring decisions

No missed follow-ups or deadlines

Meetings run on time and with clarity

Hiring pipeline moves smoothly

Communication stays clean and organized

Admin clutter goes away completely

📌 Executive Assistant to Founders (Jaipur)
🏢 ViralChilly
📍 Jaipur