JLL supports the Whole You, personally and professionally. Position Facility Coordinator - Soft Services Business Unit IFM Reporting to Asst. Facility Manager Working Location Client Site Role Summary Responsible for coordinating FM service delivery for specified Oracle properties in order to meet the SLA maintenance and service standards. To support the Asst. Facilities Manager in any tasks related to the obligations under the contract.

Responsibilities :

- Monitoring of Housekeeping related activities
- Arrangement of all consumables and supplies for Client / any visits
- Preparing the Daily/Weekly and Monthly reports
- Interacting with the service & supply vendors.
- Undertake daily facility rounds and find out snags and raising proactive tickets for the same
- Effectively manage service provider teams to ensure an on time deliverable system.
- Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.
- Indenting the requirements with suppliers.
- Pest control management.
- Indoor plant management
- Conduct weekly physical inventory for stock management and raise IMT requests
- Monitoring Corrigo tickets for closure.
- Track vendor staff attendance
- Coordinate & support office renovation and refurbishment activities
- Support Asst. Facility manager to forecast the regular & monthly spends for the month and adhere to the same
- Support in procurement process for regular and ad hoc soft services activities
- Keep a track of contract renewals and support Asst. Facility manager for the renewal process for principal vendors
- Coordinate with the vendors to receive monthly invoices on time.
- Coordinate for quarterly NDC’s for principle and non-principle vendor.
- Provide a training to the onsite team equipment’s procedure & implementation




- Recommend continuous quality improvement practices
- Training for vendor staff to be planned on monthly basis

Client/Stakeholder Management Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service Build and develop effective client / stakeholder relationships across multiple levels of the organization Proactively understand the customers/ employees' needs and act on them before being requested Maintain high standards of housekeeping of facility Improvements in the office aesthetics and operations as per need Finance Management Accurate billing and invoicing Adherence to the monthly forecast Invoice management. Procurement & Vendor Management Work on getting quotations as per site need Sharing indents for monthly material supply Zero out of stock situation undefined Collecting all documents from the vendor for compliance audit Developing interesting & fun user engagement activities Signage / Poster making for site awareness. Managing ad hoc vendors. undefined Key Performance Measures Compliance with service provision as detailed in the contract. Compliance with the Health and Safety responsibilities. High Customer Satisfaction rating as measured in regular surveys. Compliance with Best Practice documentation. Pursue continuous improvement Reporting requirement Prepare and collate IFM reporting as required and on a timely basis.



Prepare and collate Finance report as required and on a timely basis. Prepare, track vendor cost as required for reporting. Requirements : Any Graduate with 2+ yrs of min exp in facility management Personal Effectiveness Provide an effective contribution to the team’s delivery. Contributes via regular feedback, to the overall performance of the delivery team. Works towards individual targets, monitor and manages individual performance. Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL

- We’re JLL—a leading qualified services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important

📌 Facility Executive Soft (Bengaluru)
🏢 JLL
📍 Bengaluru