Executive Assistant – School Administration | ThaneJob Overview

We are looking for an organized and proactive Executive Assistant to provide administrative and coordination support to the Principal and senior leadership of a reputed educational institution in Thane, Maharashtra.

The role involves calendar management, documentation, meeting coordination, internal communication, record management, and coordination with academic and non-academic departments.

Key Responsibilities
Provide administrative support to the Principal and senior leadership
Manage calendars, schedule meetings, coordinate appointments, and organize staff meetings
Prepare meeting agendas, record minutes, and follow up on action items
Maintain confidential student and staff records and prepare reports and presentations
Coordinate with academic heads, administration, stores, purchase, dining, and other departments
Liaise with principals, external stakeholders, and partner institutions when required
Draft and manage emails, internal communications, memos, and newsletters
Use school management software and digital tools for scheduling, communication, and record-keeping
Support school projects, events, procurement, and operational activities
Maintain confidentiality and comply with school policies and data privacy requirements





Requirements
Bachelor's degree in Business Administration, Communications, or a related field preferred
3–5 years of experience in Executive Assistant, Executive Administration, or Senior Administrative Support roles
Experience in a school, corporate, or nonprofit environment preferred
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
Excellent written and verbal communication skills
Strong organizational, time-management, and coordination skills
Ability to handle confidential information with discretion
Strong problem-solving skills and attention to detail
Ability to manage multiple priorities and work with senior leadership

Job Details

Position: Executive Assistant – School Administration
Location: Thane, Maharashtra
Industry: Education / School
Experience: 3–5 Years
Job Type: Full-Time
Work Mode: In office

Candidates should be comfortable working in office in Thane and occasionally supporting events or urgent requirements outside regular working hours.

Pay: Up to ₹60,000.00 per month

Perks:
Paid time off

Application Question(s):
Where are you currently based? (City/Area)

Work Location: In person

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