Role & responsibilities
Export Documentation & Compliance
Prepare post-shipment documents after receipt of Bill of Lading (B/L).
Ensure document submission to banks for LC shipments as per LC terms and conditions.
Maintain a proper record of advance and final balance payments.
Obtain and process Phytosanitary Certificates as required.
Customer & Bank Coordination
Scan and send shipping documents to customers.
Prepare original shipping documents for direct customer couriers and bank submissions.
Obtain third-party payment letters from customers when necessary.
Handle surrender of B/L upon customer request.
Regulatory & Insurance Formalities
Prepare ECGC declarations and calculate premiums for specific countries.
Maintain an account of ECGC premiums and submit declarations to ECGC.
Compile and submit export data for marine insurance purposes.
Coordinate with insurance agencies to obtain necessary certificates for CIF shipments.
Record Management & Reporting
Maintain an export courier register and a filing system for export documents.
File Kotak Bank covering schedules along with shipping documents.
Prepare export outstanding reports after month-end.
Support & Additional Responsibilities
Issue merchant export proforma invoices.
Prepare and maintain commission contracts and process commission payments.
Take over the responsibilities of absent colleagues when required.
Perform tasks assigned by the reporting manager or other authorities.