Job Description: Executive Assistant to MD Real Estate

Position: Executive Assistant to the Chairman & Managing Director
Industry: Real Estate
Department: Executive Office
Location: FC Road
Reports to: Managing Director

Role Summary

The Executive Assistant to the MD provides high-level administrative and coordination support to the Managing Director. The role manages schedules, meetings, communications, and follow-ups while coordinating with internal teams and external stakeholders on business and real estate matters.

Key Responsibilities
Manage the MDs calendar, appointments,meetings, travel plans, and daily schedule.
Coordinate meetings with senior leaders, clients, investors, consultants, government representatives, and other stakeholders.
Prepare meeting agendas, presentations, briefing notes, minutes, and follow-up action lists.
Track decisions and action items, coordinating with departments to ensure timely updates and completion.
Draft, review, and manage emails, letters, reports, and other confidential correspondence.
Organize travel arrangements, itineraries,accommodation, and related documentation.
Handle incoming calls and requests,prioritize matters, and direct them to the appropriate team.
Maintain confidential records, files,reports,



and executive documents.
Coordinate with departments such as Sales, Legal, Finance, Projects, Marketing, and Customer Relations.
Support the preparation and coordination of business reviews, project meetings, site visits, and corporate events.
Follow up on real estate project updates,approvals, documentation, and key deadlines as directed by the MD.
Provide general administrative support and handle special assignments as required.

Qualifications
Bachelors degree in business administration, Commerce, Management, or a related field.
Prior experience as an Executive Assistant, Personal Assistant is preferred.
Experience in the real estate, construction is an advantage.

Required Skills
Excellent written and verbal communication skills.
Solid organizational skills and attention to detail.
Proficiency in Microsoft Office, email,calendars, and presentation tools, Teams
Ability to manage competing priorities and meet deadlines.
Skilled judgment, discretion, and ability to handle confidential information.
Solid coordination and follow-up skills.
Polished interpersonal skills and a professional approach when dealing with senior stakeholders.

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