Position Title: Quantity Surveyor – Civil
Department / Function: Commercial / Contracts / Quantity Surveying
Cadre: Applicable across all cadres
Position Reports To: Senior Quantity Surveyor / QS Manager / Commercial Manager / Project Manager, as applicable to the project organisation.

1. Job Purpose

To manage and monitor the complete quantity surveying and measurement function of construction projects, ensuring accurate estimation, quantity take-off, BOQ preparation, measurement and verification of executed works, billing, cost monitoring and commercial reconciliation.

The role involves interpretation of engineering drawings and specifications, preparation and verification of quantities, certification of contractor bills, monitoring of project costs, evaluation of variations and claims, and coordination with Construction, Planning, Engineering, Procurement, Contracts and Finance teams to ensure effective commercial and cost control throughout the project lifecycle.

2. Key Accountabilities

A. Quantity Take-off and Estimation

- Carry out detailed quantity take-off from approved architectural, structural and civil engineering drawings.
- Calculate quantities for excavation, earthwork, PCC, RCC, reinforcement, shuttering, masonry, plastering, flooring, waterproofing and other civil construction activities.
- Prepare detailed quantity estimates for various construction packages and work activities.
- Verify quantities against drawings, technical specifications, BOQs and project requirements.
- Identify discrepancies, omissions and variations in quantities and coordinate necessary clarifications.
- Prepare preliminary and detailed quantity estimates to support project planning, budgeting and cost assessment.
- Maintain proper records of quantity calculations and supporting documents.

B. BOQ Preparation and Verification

- Prepare and review Bill of Quantities (BOQ) for civil and construction works.
- Verify BOQ quantities against drawings, specifications and scope of work.
- Analyse item descriptions, units of measurement, quantities and applicable contractual provisions.
- Coordinate with Engineering, Planning and Contracts teams for clarification of scope and quantity discrepancies.
- Support preparation of tender BOQs, subcontract BOQs and work package quantity schedules.
- Identify missing items, additional quantities and scope variations.
- Maintain updated BOQ records in line with approved drawing revisions and project changes.

C. Site Measurement and Quantity Verification

- Conduct joint measurements of executed civil works with construction teams, subcontractors and client representatives.
- Verify actual quantities executed at site against approved drawings, BOQs and contractual provisions.
- Maintain measurement books, joint measurement records and supporting documentation.
- Verify quantities of excavation, concrete, reinforcement, masonry, plastering, finishing and other construction activities.
- Ensure measurements are recorded accurately and in accordance with contractual measurement rules and applicable standards.
- Identify and reconcile differences between theoretical quantities and actual site measurements.
- Ensure timely completion and certification of measurements to support billing and payment processes.

D. Contractor Billing and Certification

- Verify subcontractor running account (RA) bills against actual site measurements, BOQ items and contractual terms.
- Scrutinise quantities claimed, rates, supporting documents and applicable deductions.
- Coordinate with Construction and QA/QC teams for verification of completed works and measurement certification.
- Ensure bills are processed with appropriate approvals and supporting documentation.
- Monitor pending bills, certification status, deductions, recoveries and payment-related discrepancies.
- Verify final bills and support settlement of subcontractor accounts.
- Maintain contractor-wise billing and payment records.

E. Client Billing and Revenue Certification

- Prepare and compile client RA bills based on executed and certified quantities.
- Coordinate with site execution teams for timely measurement and preparation of billing documentation.
- Verify claimed quantities against approved BOQs, drawings and contractual provisions.
- Coordinate joint measurements and certification with client / consultant representatives.
- Monitor bill submission, certification, deductions and payment status.
- Ensure timely resolution of billing discrepancies and outstanding certification issues.
- Maintain records of client billing,



certified quantities and revenue realisation.

F. Cost Monitoring and Commercial Control

- Monitor project quantities and costs against approved budgets, estimates and BOQ provisions.
- Track actual quantities executed, balance quantities and anticipated cost implications.
- Identify quantity variations, excess consumption and potential cost overruns.
- Prepare periodic quantity and cost reconciliation reports.
- Support preparation of cost-to-complete estimates and forecasting of project expenditure.
- Monitor cost trends and highlight potential commercial risks to project management.
- Coordinate with Planning, Contracts and Finance teams for project cost reporting and control.

G. Variation and Change Management

- Identify changes in scope, design modifications and quantity variations during project execution.
- Assess the quantity and commercial implications of revised drawings and instructions.
- Prepare variation statements and supporting quantity calculations.
- Analyse additional items, extra items, substituted items and deviations from the original BOQ.
- Coordinate with Contracts and Engineering teams for preparation and submission of variation claims.
- Maintain records of approved and pending variations and their commercial impact.
- Ensure all changes are supported by appropriate approvals and documentation.

H. Rate Analysis and Cost Evaluation

- Prepare rate analysis for additional, non-BOQ and substituted items.
- Evaluate material, labour, equipment, wastage, productivity and other cost components.
- Analyse subcontractor quotations and commercial proposals.
- Support preparation of comparative statements and cost evaluations.
- Verify contractual rates, applicable escalation provisions and rate adjustment mechanisms.
- Provide quantity and cost inputs for negotiation and commercial decision-making.
- Maintain records of rate analysis and approved rates.

I. Material Reconciliation and Consumption Analysis

- Prepare and monitor reconciliation of major construction materials such as cement, steel, concrete and other project materials.
- Compare theoretical consumption against actual consumption and identify variations.
- Monitor material wastage and consumption against approved norms and project requirements.
- Coordinate with Stores, Procurement and Construction teams for material reconciliation.
- Analyse excess consumption, shortages and unexplained material variations.
- Recommend corrective measures to minimise material losses and improve cost efficiency.
- Maintain material reconciliation statements and supporting records.

J. Subcontractor and Package Commercial Management

- Support preparation and verification of subcontract BOQs and work package quantities.
- Monitor quantities executed by subcontractors against approved scope and contract provisions.
- Verify subcontractor claims, extra-item requests and variation submissions.
- Coordinate with Contracts and Construction teams for commercial evaluation and resolution of quantity disputes.
- Monitor subcontractor billing, certification and final account settlement.
- Maintain package-wise and contractor-wise quantity and commercial records.

K. Contractual Compliance and Documentation

- Ensure measurements and quantity calculations comply with applicable contract conditions, specifications and measurement standards.
- Review relevant BOQ provisions, scope definitions and contractual measurement rules.
- Maintain measurement books, quantity statements, billing records and supporting documentation.
- Support preparation of contractual submissions, commercial statements and quantity-related correspondence.
- Ensure traceability of quantity variations and approved changes.
- Support internal and external audits and provide necessary quantity and billing records.

L. MIS, Reporting and Stakeholder Coordination

- Prepare periodic QS MIS covering quantities, billing, cost variations, material reconciliation and commercial performance.
- Maintain records of executed quantities, pending measurements, certified bills and balance quantities.
- Prepare quantity and cost reports for management reviews.
- Coordinate with Engineering, Construction, Planning, QA/QC, Procurement,



Contracts, Stores and Finance & Accounts.
- Liaise with clients, consultants and subcontractors for joint measurements, billing and quantity reconciliation.
- Highlight commercial risks, billing delays and quantity discrepancies to the concerned management.

M. Team Management and Process Improvement

- Guide and supervise QS engineers, quantity surveyors and supporting personnel, wherever applicable.
- Allocate measurement, estimation and billing responsibilities based on project priorities.
- Monitor accuracy and timely completion of quantity surveying activities.
- Standardise quantity calculation, measurement and billing procedures.
- Identify opportunities for digitalisation and automation of quantity take-off, billing and cost reporting.
- Promote commercial awareness, accuracy and accountability within the QS team.

3. Key Performance Indicators (KPIs)

- Accuracy of quantity take-off, estimation and BOQ preparation.
- Timely completion of site measurements and joint measurement records.
- Accuracy and timely submission of client and subcontractor RA bills.
- Timely certification of executed quantities and billing documentation.
- Effective monitoring of project quantities against approved budgets.
- Identification and timely assessment of quantity variations and extra items.
- Accuracy and timely completion of material reconciliation.
- Reduction in quantity discrepancies, billing errors and commercial disputes.
- Timely preparation of cost reports, forecasts and QS MIS.
- Effective tracking and recovery of approved variations and claims.
- Timely closure of subcontractor final accounts.
- Compliance with contractual measurement and documentation requirements.

4. Qualifications

- Full time Diploma / Degree in Civil Engineering from a recognised institution or university.
- Postgraduate qualification / Diploma in Quantity Surveying, Construction Management or Commercial Management would be an added advantage.
- Certification or specialised training in Quantity Surveying, Estimation, Billing and Cost Management would be desirable.

5. Experience

- Relevant experience in Quantity Surveying, Estimation, Billing, Measurement and Commercial Management in construction, infrastructure, buildings, industrial or EPC projects.
- Exposure to quantity take-off, BOQ preparation, site measurement, RA billing and cost reconciliation.
- Knowledge of civil construction activities, engineering drawings, specifications and contractual measurement procedures.
- Experience in high-rise buildings, large-scale infrastructure, industrial facilities or complex EPC projects would be an added advantage.
- The scope of functional responsibility and experience requirements shall be commensurate with the applicable cadre and position.

6. Functional / Technical Competencies

- Quantity Surveying and Quantity Take-off.
- BOQ Preparation, Verification and Reconciliation.
- Estimation and Cost Planning.
- Site Measurement and Measurement Book (MB) Preparation.
- Client and Subcontractor RA Billing.
- Quantity Verification and Certification.
- Rate Analysis and Cost Evaluation.
- Variation and Change Order Management.
- Material Reconciliation and Consumption Analysis.
- Project Cost Monitoring and Forecasting.
- Contractual Measurement and Commercial Documentation.
- Interpretation of Civil, Structural and Architectural Drawings.
- Knowledge of IS Codes and Standard Methods of Measurement.
- AutoCAD and MS Excel.
- QS and Estimation Software / Digital Quantity Take-off Tools.
- ERP / SAP and Project Commercial Systems.

7. Behavioral Competencies

- Ownership and Accountability.
- Commercial Acumen and Cost Consciousness.
- Analytical Thinking and Numerical Accuracy.
- Attention to Detail.
- Planning and Organising Skills.
- Effective Communication and Interpersonal Skills.
- Negotiation and Problem-Solving Skills.
- Teamwork and Collaboration.
- Decision Making and Execution Orientation.
- Integrity and Professional Conduct.
- Stakeholder Management.
- Leadership and Team Development, wherever applicable.

8. Role Applicability

This is a common functional Job Description for the Quantity Surveying function, applicable across all organisational levels, covering operational, technical, supervisory, managerial and commercial leadership responsibilities.

The specific scope of work, commercial authority, project complexity, team size, decision-making responsibilities and experience requirements shall be determined based on the applicable cadre, project size, contractual structure and organisational requirements.

📌 RCF Quantity Surveyor (India)
🏢 Larsen and Toubro
📍 India