Role OverviewWe are seeking an organized, dependable, and proactive Founder’s Office & Finance Administration Associate to provide executive and administrative support to senior leadership while assisting with routine finance and business operations. The ideal candidate will have 3–6 years of qualified experience, with a strong background in Executive Assistance or Administrative Support and prior experience working directly with a Founder, CEO, or senior executive. The role requires someone who can independently manage executive schedules, correspondence, meetings, documentation, and administrative activities, along with supporting payroll coordination, bookkeeping, invoices, and financial records.

Key Responsibilities
1. Founder & Executive Office Support
• Manage the Founder’s calendar, appointments, meetings, and scheduling.
• Handle emails, correspondence, and communication on behalf of senior leadership.
• Coordinate internal and external meetings, prepare agendas, and document meeting discussions.
• Track action items, deadlines, and follow-ups to ensure timely execution.
• Assist with travel planning, meeting arrangements, and other executive requirements.
• Maintain confidentiality while handling sensitive business information. 2. Administrative & Operational Coordination
• Manage daily administrative activities and ensure smooth office operations.
• Maintain organized digital records, business documents, reports, and employee information.
• Coordinate with internal teams, vendors, clients,



and external stakeholders.
• Prepare presentations, reports, meeting notes, and other business documentation.
• Monitor pending operational tasks and provide timely updates to leadership.
• Support improvements in administrative processes and workflows. 3. Finance & Payroll Administration
• Coordinate payroll activities and maintain accurate payroll documentation.
• Assist with bookkeeping and recording routine financial transactions.
• Manage invoices, payment records, and expense documentation.
• Assist with bank and credit card statement reconciliations.
• Track business expenses and support budget monitoring.
• Maintain financial records and assist with preparing periodic reports. Required Skills & Qualifications
• Relevant experience in Executive Assistance, Founder’s Office, or Administrative Support.
• Direct experience supporting a Founder, CEO, or senior executive is mandatory.
• Strong skills in calendar management, email correspondence, scheduling, and meeting coordination.
• Practical exposure to payroll coordination, bookkeeping, invoicing, expense management, or financial administration.
• Proficiency in Google Workspace, MS Office, and relevant business tools.
• Excellent written and verbal communication skills.
• Strong organizational abilities, attention to detail, and task management skills.
• Ability to manage confidential information with discretion.
• Comfortable working independently in a remote setup.

📌 Founder's Office (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai