The Executive Assistant to the Director acts as the primary point of contact for internal and external stakeholders, managing day-to-day administrative operations, complex calendars, and confidential communications. The ideal candidate exercises high discretion, anticipates the Director’s needs, and coordinates cross-functional priorities.

Key Responsibilities

Manage and optimize the Director’s daily calendar, appointments, and meeting schedules.

Resolve scheduling conflicts proactively with minimal notice and factor in travel time.

Prepare meeting agendas, compile briefing documents, and take accurate minutes/action items.

Coordinate logistics for internal reviews, leadership syncs, and external stakeholder visits.

Plan and coordiate domestic and international travel, including flights, hotels, ground transport, and itineraries.

Process expense reports and handle vendor or facility

Screen incoming phone calls, emails,



and physical mail; draft correspondence, memos, and reports on behalf of the Director.

Act as a key liaison between the Director, department heads, and external partners.

Maintain digital and physical filing systems and keep strict confidentiality on sensitive company matters.

Assist with special business projects, presentations, and basic research or MIS reporting.

Skills and Educational Qualification

- Education: Bachelor’s degree in Business Administration, Management, or a related field.
- Experience: 3 to 5+ years of proven experience as an Executive Assistant supporting senior leadership or a Director.
- Technical Proficiency: Robust command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

📌 Executive Assistant to Managing Director (Gurugram)
🏢 TechnoStruct
📍 Gurugram