We are looking for a detail-oriented and proactive Purchasing Assistant to support our purchasing and supply chain operations in India.
In this role, you will manage the day-to-day administrative and transactional activities associated with purchase orders, supplier follow-ups, delivery confirmations, purchasing data, and reporting. You will work closely with Buyers, Planning, Production, and other stakeholders to ensure purchasing activities are completed accurately and on time.
Key Responsibilities
PO Administration
Create purchase orders from approved requisitions and MRP signals.
Send POs to suppliers and obtain acknowledgements.
Update confirmed delivery dates and purchasing information in the ERP system.
Maintain PO accuracy and close completed or obsolete purchase orders.
Supplier Follow-Up
Follow up on missing PO confirmations and updated delivery dates.
Track past-due and at-risk orders.
Maintain open-order action lists.
Escalate significant shortages, delays, or supplier issues to the Buyer.
Purchasing Administration
Maintain supplier contact details and purchasing records.
Route invoice/PO discrepancies to the appropriate owner with an initial assessment of the issue.
Support purchasing data maintenance and cleanup activities.
Reporting Support
Prepare and maintain open PO and past-due PO reports.
Track missing supplier acknowledgements and confirmations.
Support PO data cleanup and purchasing reporting.
What We’re Looking For
2–5 years of experience in purchasing, procurement, supply chain, or manufacturing support.
Experience with purchase orders and supplier coordination.
Strong communication, follow-up, and organizational skills.
High attention to detail and data accuracy.
Ability to manage multiple priorities in a quick-paced workplace.
ERP/MRP experience preferred; JDE experience is an advantage.
Positive working knowledge of Microsoft Excel.Role & responsibilities