Job Designation :Assistant

Job Summary : The Assistant Purchase will be responsible for end-to-end procurement activities, including PR/PO processing, vendor coordination, invoice management, and timely procurement of goods and services across various departments. The role ensures cost-effective purchasing, compliance with institutional policies, and smooth operational support for academic, administrative, and campus requirements.

Designation

Assistant

Location

Navi Mumbai

Department

Purchase & Stores

Key Responsibilities - Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination.- Manage procurement and requirements for Library (books, journals, subscriptions).- Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs.- Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables.- Support Examination department for procurement of examination-related materials.- Assist Academic departments in purchasing teaching aids and classroom materials.- Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery.- Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits.- Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements.- Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing.- Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery.- Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements.- Manage Marketing procurement including branding materials,



promotional kits, and event-related requirements.- Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes.- Follow up with Accounts team for timely vendor payments and financial closures.- Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness.- Assist in procurement for recent schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements.- Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events.- Manage student-related procurement including blazers, ID cards, and other student accessories.- Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently.

Educational Qualifications

- Graduate degree from a recognized university.

Professional Certifications - Certification in Supply Chain Management, Procurement, or Material Management (preferred).

Professional Experience

- Minimum 3 years of relevant experience- Prior experience in a similar field is preferred

Skills and Competencies

- Strong understanding of procurement and purchase processes (PR/PO cycle).
- Vendor management and negotiation skills.
- Good knowledge of invoice processing and documentation.
- Ability to coordinate with multiple departments and stakeholders.
- Proficiency in ERP systems, MS Office, and procurement tools.
- Strong organizational and time management skills.
- Attention to detail and compliance-oriented approach.
- Ability to handle multiple tasks and meet deadlines under pressure.- Good communication and coordination skills.

📌 Assistant (Purchase) (Navi Mumbai)
🏢 Shri Vile Parle Kelavani Mandal
📍 Navi Mumbai