- Assist in creating and processing purchase orders based on approved requisitions, ensuring accuracy and compliance with company policies.
- Monitor and track purchase orders, shipments, and deliveries to ensure timely receipt of goods and services.
- Liaise with vendors to obtain quotes, negotiate pricing, and resolve any issues related to orders.
- Review invoices, match them with purchase orders and delivery receipts, and process payments to vendors.
- Maintain accurate and up-to-date records of all purchase transactions and accounts payable data.
- Reconcile accounts payable transactions and resolve discrepancies with internal and external stakeholders.
- Assist with month-end closing activities and contribute to financial reporting processes.
- Collaborate with the finance team to improve purchasing processes and optimize cost efficiency.
- Support the preparation of financial and operational reports as required by management.
- Comply with all financial and accounting regulations and maintain confidentiality of sensitive information.
Requirements :
- Proven experience as a Purchase and Accounts Assistant, Accounts Payable Clerk, or similar role.
- A Bachelor's degree in Accounting, Finance,
Business Administration, or a related field is preferred.
- Familiarity with accounting principles and practices.
- Proficient in using accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Solid attention to detail and a commitment to maintaining accuracy in all work.
- Effective communication skills, both verbal and written, to interact with vendors and internal stakeholders.
- Ability to work independently as well as part of a team in a fast-paced environment.
- High ethical standards and a commitment to maintaining confidentiality.
- Knowledge of [specific industry software/tools] is a plus.