**Job Description: Executive Assistant

- MD / ED**

Position: Executive Assistant - MD/ED Office

Location: Hyderabad, Telangana

Experience Required: 3-5 years

Reporting To: Managing Director Assistant / Executive Director Assistant

Employment Type: Full-time

1. Purpose / Objective

- Provide administrative, operational, and coordination support to the MD/ED office to enhance productivity and ensure smooth day-to-day functioning.
- Act as a trusted partner and communication bridge between the MD/ED and internal departments (Production, Sales, Quality, Procurement, HR, Finance, Export & other departments).
- Manage key office functions including scheduling, documentation, hospitality, travel, and team coordination.
- Support internal and external activities such as factory visits, audits, customer/vendor visits, leadership meetings, and logistics arrangements.

2. Key Roles & Responsibilities

A. Cross-Functional Coordination & Follow-Up

- Track and consolidate daily/weekly progress
- Ensure timely submission of MIS reports from all functional teams.
- Prepare consolidated dashboards and summaries for MD/ED review.
- Follow up & coordination on action items and ensure timely closures.

B. Executive Support to MD/ED

- Manage calendars, appointments, schedules, reminders, and daily workflow.
- Prepare meeting agendas, collect inputs, take minutes, and maintain action trackers.
- Ensure confidentiality and secure handling of all sensitive information.

C. Hospitality, Travel & Visit Management

- Arrange domestic and international tickets and travel for the organization as required. Prepare travel itineraries and manage logistics.
- Coordinate hospitality arrangements for factory visits, customer/vendor visits, and external audits.

D.



Documentation & Office Management

- Maintain organized physical and digital filing systems.
- Draft and maintain trackers for tasks, events, commitments, and deadlines.

E. Event & Meeting Coordination

- Support coordination of internal review meetings, vendor/customer visits, and team gatherings.
- Assist in logistics planning for leadership meets, audits, and offsite events.
- Ensure availability of meeting materials, reports, and presentations.

3. Required Skills

- Excellent verbal and written communication.
- Strong time management and prioritization skills.
- Attention to detail in documentation and reporting.
- Ability to maintain confidentiality.
- Proactive, resourceful, and problem-solving mindset.
- Strong interpersonal skills to coordinate across departments.

4. Functional Competencies

- Understanding of food manufacturing operations, production cycles, and quality processes.
- Knowledge of export documentation, customs, shipping logistics, and domestic distribution.
- Strong MIS reporting, dashboard preparation, and data tracking capabilities.

5. Behavioral Competencies

- Proactive and anticipatory mindset.
- Strong ownership and accountability.
- Integrity and trustworthiness.
- Cooperative team player.
- Resilient under pressure.

6. Qualifications / Educational Requirements

- Bachelor’s degree in Business Administration, Commerce, Management, or related field (Postgraduate is a plus).
- 3-5 years of experience as an Executive Assistant, Admin Coordinator, or similar role—preferably in food processing, FMCG, manufacturing, or export-driven companies.
- Fluency in English, Telugu, Hindi.

Job Types : Full-time, Permanent

Pay: ₹10.00 - ₹11.00 per year

Benefits :

- Provident Fund

Work Location: In person

📌 Executive Assistant (Kondapur)
🏢 Frumar Agri
📍 Kondapur