We are looking for a Site Admin - Purchase who will be responsible for handling all purchase-related activities at the construction site , with a special focus on earthwork and mobilisation activities . The role involves coordinating with vendors, ensuring timely availability of materials and machinery, maintaining purchase records, and supporting smooth site operations during excavation and foundation stages.

Key ResponsibilitiesPurchase & Procurement

- Handle site-level purchase of materials related to earthwork and initial mobilisation such as:

- Soil / earth / sand / moorum

- Excavators, JCBs, dumpers, tractors (on hire)

- Diesel, lubricants, and consumables

- Temporary site setup materials (barricading, tin sheets, lighting, etc.)

- Obtain rate quotations from multiple vendors and assist management in finalisation.

- Prepare purchase requests, comparative statements, and work orders as per company procedure.

- Coordinate with HO / accounts team for PO approval and payment processing .

Earthwork & Mobilisation Coordination

- Coordinate with earthwork contractors and machinery suppliers for timely mobilisation and demobilisation.

- Track machine working hours, diesel consumption, and output (excavation / filling quantity).

- Maintain daily records of:

- Number of machines deployed

- Manpower involved

- Soil cutting / filling quantity

- Ensure uninterrupted availability of resources during excavation and foundation work.

Vendor & Site Coordination





- Maintain a vendor database for earthwork, transporters, and local suppliers.
- Negotiate rates within approved limits.
- Coordinate with site engineers, supervisors, and contractors for material requirements.
- Ensure materials are delivered as per quality, quantity, and timeline .

Documentation & Records

- Maintain site purchase registers, delivery challans, bills, and measurement sheets.
- Verify vendor bills with actual site usage before forwarding for payment.
- Maintain stock and consumption records for earthwork materials and diesel.
- Support audits and management reviews when required.

Required Skills & Qualifications

- Diploma / Graduate in any discipline (Civil background preferred).
- 2-5 years of experience in site administration or purchase at construction projects.
- Robust understanding of earthwork, excavation, and mobilisation processes .
- Knowledge of local vendor markets and rates.
- Ability to work under site conditions and handle multiple vendors.

Key Competencies

- Vendor coordination & negotiation

- Record keeping & documentation

- Cost control mindset

- Good communication skills

- Ability to work independently at site

- Experience in residential or commercial construction projects :

- Familiar with initial project stages (excavation, PCC, footing, foundation) : Pay: ₹22,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Site Admin (Construction) (Patna)
🏢 IP Infra Power
📍 Patna